全职 Contract Admin 工作, 薪水 up to MYR 3,200, Homlux Interior Furnishing Johor 公司招聘中 - Ricebowl

Homlux, a leading commercial interior design and build firm, was founded in 1995 in Johor Bahru, Malaysia. With nearly three decades of experience, we are on an exciting journey to grow into an international brand—creating inspiring spaces that transform both living and commercial environments.

We are proud to be recognized with the Soba Best Employer Gold Award 2025, a testament to our commitment to building a dynamic, supportive, and high-performing workplace.

At Homlux, we don’t just build spaces—we build careers. We’re looking for passionate and driven individuals who are ready to make an impact, grow, and achieve success together with us.

Join us and be part of something bigger!

Overall Job Function

Prepare, verify and process project financial documents related to progress claims, payment certificates, subcontractor invoices and e-invoice self-billing. The role ensures accurate documentation, timely submission, contract compliance and reliable records for smooth financial operations within the company.

This role is essential to:

• Prepare monthly payment certificates and progress claims for clients based on contract terms, project progress and required submission timelines.
• Verify subcontractor invoices against work orders, progress reports, contract terms and actual work completion before payment processing.
• Compile supporting documents including site measurements, work progress reports, contract references and claim attachments for payment certification.
• Check claim documents, invoice details, quantities, rates, variation items and supporting records to ensure accuracy and completeness before submission.
• Process e-invoice self-billing documentation according to company procedures, tax requirements and statutory compliance standards.
• Review self-billing records, subcontractor billing documents and payment-related information to identify errors, missing details or compliance issues.
• Highlight discrepancies, billing variances, missing documents and contract-related issues for clarification or correction before approval.
• Organize claim files, payment certificate records, invoice records and audit documents in digital and hardcopy formats for easy retrieval.
• Prepare contract department reports, claim summaries, invoice tracking records and administrative updates for internal reference.
• Communicate clearly with project teams, subcontractors and internal stakeholders on claim status, invoice clarification, work completion records and required documentation.
• Perform any expressed or implied duties and responsibilities required by the company or superior.

Requirements

• Demonstrate Diploma qualification in Quantity Surveyor, Civil Engineering or related discipline.
• Apply minimum 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.
• Use Microsoft Excel, Microsoft Word and office documentation tools effectively.
• Apply strong numerical accuracy, document checking discipline and attention to detail.
• Handle claim deadlines, invoice submissions and billing records with reliable follow-through.
• Communicate professionally with internal teams, subcontractors, vendors and external parties.
• Understand construction contracts, billing practices, progress claims and subcontractor invoice processes as an advantage.

Pay: RM2,500.00 - RM3,200.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person