Full Time System Planning - Communications Coordinator Jobs, salary up to MYR 5,500 in JOS (MALAYSIA) SDN BHD Kuala Lumpur - Ricebowl

System Planning & Communications Coordinator

Location: Plaza Conlay, Kuala Lumpur
Working Hours: Monday to Friday, 8:30 AM – 5:30 PM

About the Role

We are looking for a highly organized and tech-savvy System Planning & Communications Coordinator to join our dynamic team. In this pivotal role, you will bridge the gap between complex technical data and strategic business communication. You will be the backbone of our project management office, ensuring that our internal communications are engaging, our project data is flawless, and our leadership is prepared for high-stakes meetings.

This is not just an administrative role; it is a chance to leverage modern AI and analytics tools to tell compelling stories with data, coordinate with regional and head offices, and ensure the smooth execution of key operational and governance processes.

What You’ll Do

1. Data Storytelling & Visualization

• Design and deliver high-impact presentations that translate complex technical data into clear, visually compelling charts and graphics.
• Leverage modern AI tools and basic data analytics to transform raw data into strategic insights for management and key stakeholders.

2. Strategic Communications

• Manage and curate content for our internal communications platforms.
• Ensure all messaging is clear, visually engaging, and consistent, aligning with the strategic goals of the organization and resonating with diverse audiences.

3. Project Repository Management

• Act as the gatekeeper of our project documentation, ensuring all reports, meeting minutes, and records are updated and compliant with regional standards.
• Provide regular, accurate status updates to the Head of Department (HOD) and the Project Management Office (PMO).

4. End-to-End Meeting Execution

• Coordinate high-level business meetings from start to finish, including scheduling, agenda preparation, minute-taking, and managing post-meeting follow-ups.
• Act as the primary liaison for meeting coordination with Regional and Head Offices.

5. Travel & Logistics Coordination

• Manage pre- and post-business travel arrangements, including detailed logistics planning, documentation, and expense/claims processing in line with established policies.

6. Administrative Governance

• Oversee administrative and operational tasks as directed by the Head of IT and HOD.
• Ensure all tasks are executed promptly and adhere to defined workflows, internal processes, and strict governance requirements.

7. General Support

• Provide day-to-day operational support to the HOD, ensuring seamless stakeholder engagement and smooth departmental function.

What We’re Looking For

• Analytical Mindset: You are comfortable with data and have a knack for translating numbers into a visual narrative. Experience with AI tools or data visualization platforms is a strong plus.
• Communication Pro: You are an exceptional writer and editor with a sharp eye for design and a passion for clear, consistent messaging.
• Tech Savvy: You are proficient with standard office suites, project management software, and can quickly learn new internal communication platforms.
• Governance Focused: You have a meticulous attention to detail and understand the importance of adhering to processes and regulatory workflows.
• Global Mindset: You are comfortable coordinating with regional and international stakeholders and can navigate different time zones with ease.
• Proactive & Resourceful: You anticipate needs, solve problems independently, and take ownership of your tasks from start to finish.

Why Join Us?

• Modern Work Environment: Work in the heart of Kuala Lumpur at Plaza Conlay with standard working hours (Monday-Friday, 8:30 AM – 5:30 PM).
• Impact: Play a key role in shaping internal communications and ensuring strategic projects run smoothly.
• Growth: Work directly with senior leadership and gain exposure to regional and international operational strategies.
• Innovation: Utilize modern tools and AI to bring creativity and efficiency to your daily workflow.

Pay: RM4,500.00 - RM5,500.00 per month

Benefits:

• Health insurance
• Opportunities for promotion

Work Location: In person