jobs in Jurong Port

全职 Admin Executive (3 months contract) 工作, 薪水, Jurong Port 公司招聘中 - Ricebowl

Admin Executive (3 months contract)

Jurong Port

Undisclosed

全职

Singapore

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工作地点

  • Singapore Singapore

职位描述

岗位职责

Job Description

The Job

  • Conduct a systematic inventory and stocktake of physical documents, files, records, and archives.
  • Review and identify document details, including:
    • Document title/name
    • Document type (e.g., drawings, contracts, agreements, reports, manuals, correspondence, certificates, etc.)
    • Year or date of issue
    • Department or owner (where applicable)
    • Physical storage location
    • Other relevant metadata as required
  • Record inventory information accurately into spreadsheets or designated tracking systems.
  • Organise and label files, boxes, and storage locations to facilitate retrieval and tracking.
  • Verify document information and resolve discrepancies through cross-checking and consultation with relevant departments.
  • Assist in categorizing documents for retention, archiving, digitisation, or disposal review.
  • Maintain confidentiality and handle sensitive or proprietary information appropriately.
  • Provide periodic progress updates and inventory status reports.
  • Support other administrative tasks related to records management and office relocation activities as assigned.
The Requirements

  • Minimum GCE 'O' Level, Diploma, or equivalent qualification.
  • Strong attention to detail and accuracy.
  • Good organizational and record-keeping skills.
  • Proficient in Microsoft Excel and Microsoft Office applications.
  • Ability to handle large volumes of documents systematically and efficiently.
  • Able to work independently with minimal supervision.
  • Good written and verbal communication skills.

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