全职 Admin Executive 工作, 薪水, JLL 公司招聘中 - Ricebowl

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Objective
To support the Centre Management Team in delivering efficient day‑to‑day operations through strong administrative control, accurate financial management, and responsive tenant engagement.

This role ensures compliance with MCST requirements, timely processing of accounts and contracts, effective coordination with vendors, and smooth execution of meetings and statutory events.

Additionally, the role provides leadership to the Concierge team to maintain a professional front‑of‑house experience and uphold service quality across the development.

The Key Responsibilities includes:
Administration
Manage the application and sale of season, hourly and complimentary parking tickets including handling all enquiries, verifying, billing and reconciling payments.
Oversee End‑of‑Trip facilities (bicycle parking, lockers, showers) including user records, access control, servicing and cleanliness.
Maintain proper office filing system (soft & hard)
Assist immediate supervisor in procurement including obtaining quotations for related work and services.
Prepare and follow up on Expense Approval process.
Assist to track and update expenses where applicable.
Assist in contracts management and documentation.· Track and monitor term contracts and licence expiries for all properties under our care.· Assist to prepare Council meeting slides and minutes.· Assist to prepare monthly management reports.
Prepare and coordinate AGM/EGM documents, registration lists, and minutes for all multiple entities.
Coordinate vendors such as copier/printer services, traffic marshall, water dispenser suppliers, and other building contractors.
Organize/co-ordinate meetings and events as required.
Keep track and maintain items necessary for the smooth functioning of the management office such as stamps, stationery, refreshments.
Provide administrative support to Centre Management Team, such as calls, typing and filing, etc.
Perform any other duties assigned by the immediate supervisor.

Finance
Prepare monthly invoices and reminders for MCST and sub-MCs.
Update debtor ledgers and respond to owner/tenant billing queries.
Maintain full set of accounts for all three entities, including bank reconciliation and payment processing.
Process payments to suppliers within the credit terms given or as requested by the clients.
Maintain proper records of notes to the account of all balance sheet items including deposits, prepayments, accruals, creditors, recoverable and provisions.
Support annual financial audit requirements for all three entities.

Tenant Relations
Handle escalated feedback from tenants, work with respective person-in-charge to resolve the issue timely and as a team.
Assist in conducting annual tenant surveys for office and retail tenants including developing the survey forms, soliciting participation/response, providing analyses, suggestions to improve service level and follow up with tenants on appropriate responses.
Maintain and update tenants’ contact information regularly. These include directory listings, mailing list, key contact person, emergency contacts, fire wardens, etc.
Carry out ad-hoc tasks that may be assigned as when needed.

Concierge Operations
To lead, guide and mentor the Concierge to deliver consistent and good performance.
Train new concierge on roles and responsibilities including system operations.
Ensure all payments are processed and paid timely.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.