全职 Admin Executive 工作, 薪水 up to MYR 3,500, BULLISH AIM SDN BHD Johor 公司招聘中 - Ricebowl

We are seeking a proactive, organized, and detail-oriented Admin Executive to support the smooth running of daily office operations while providing administrative support to project teams. This role combines office administration with project coordination, requiring someone who can effectively manage multiple priorities in a fast-paced environment.

The ideal candidate is highly organized, resourceful, and comfortable working with cross-functional teams to ensure efficient administrative processes and successful project execution.

Key Responsibilities

Office Administration

• Manage office supplies, inventory, and equipment, ensuring adequate stock and timely replenishment.
• Handle incoming phone calls, emails, and visitors professionally.
• Coordinate meeting room bookings, travel arrangements, and team calendars.
• Support HR and Finance with onboarding, timesheets, leave tracking, and expense processing.
• Maintain and organize company and employee records, documents, and filing systems (both digital and physical).
• Liaise with vendors, service providers, and external stakeholders to support office operations.

Project Administration

• Provide administrative support to Project Managers throughout the project lifecycle.
• Assist Project Managers to schedule project meetings, prepare meeting agendas, and record meeting minutes.
• Maintain centralized project documentation and ensure records are accurate and up to date.
• Process project-related payment requests and ensure all supporting documentation is complete, accurate, and submitted in accordance with company procedures.
• Support project governance processes by maintaining reports and project documentation.

Communication & Coordination

• Serve as a liaison between project teams, departments, and stakeholders.
• Coordinate project communications, updates, and internal announcements.
• Organize project kick-off meetings, review sessions, team events, and other project-related activities.
• Facilitate effective communication and information flow across teams and management.

Systems & Process Support

• Support the onboarding of new employees by coordinating access to systems, tools, and administrative processes.
• Perform ad hoc tasks as and when required by management.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, or any related field.
• Minimum 2–3 years of experience in office administration and project coordination.
• Exposure to project-based environments such as IT, construction, consulting, marketing or related industries is an added advantage.
• Strong organizational, planning, and time management skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to manage multiple tasks and priorities while meeting deadlines.
• Strong attention to detail with a high level of accuracy.
• Able to maintain confidentiality and handle sensitive information professionally.
• Proactive, resourceful, and able to work independently as well as collaboratively within a team.

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Professional development

Work Location: In person