全职 Account Executive 工作, 薪水, Aleph-Labs Federal Territory 公司招聘中 - Ricebowl

Aleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.

We are looking for a meticulous and proactive Executive to support the company’s contract administration, accounting, and finance operations. This role will involve day-to-day handling of contract documentation, financial transactions, reporting, and ensuring compliance with internal policies and external regulations. The executive will play a key role in analyzing business performance, identifying operational leakages, and recommending corrective actions to enhance profitability. The work will combine a hands-on approach with consultative reporting to help guide strategic decisions.

Key Responsibilities

Contract Administration - Prepare, review, and maintain contract documents with clients, suppliers, and partners. Track contract timelines, renewals, and obligations. Maintain an up-to-date and organized contract database. Liaise with relevant internal teams to ensure contract compliance.

Finance Support & Reporting - Prepare and update regular financial and contract status reports. Maintain the financial reporting and reconcile with the invoicing and billing Support monthly, quarterly, and annual closing activities. Ensure proper filing of financial records for audit and compliance purposes. Support internal process improvements to enhance efficiency.

Timesheet management - Manage timesheets for billing and invoicing. Recon real time information based on the timesheets

Accounts Receivable and Purchase Order Management - Follow up with the internal client teams to ensure that POs are received on time. Follow up with the internal client teams to manage the Account Receivables

Business Analysis & Consultative Reporting - Contribute to financial analysis by identifying patterns, variances, and performance trends. Conduct detailed analysis of operational leakages and recommend preventive measures. Work closely with management to ensure recommended changes are implemented and monitored. Own daily collection and validation of timesheets. Follow up proactively on missing timesheets, contracts, purchase orders, and approvals. Escalate unresolved issues appropriately while maintaining professional relationships. Build and maintain Google Sheets dashboards. Use Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, FILTER, QUERY, ARRAYFORMULA and linked sheets. Produce daily, weekly and monthly operational reports.

AI Productivity - Use AI tools such as ChatGPT and Claude to improve reporting, documentation, email drafting and workflow efficiency.

Prerequisites

Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

3+ years of experience in accounting, finance, or contract administration.

Excellence in Excel - Strong working knowledge of: Pivot Tables, VLOOKUP/XLOOKUP, QUERY, FILTER, ARRAYFORMULA, Linked Sheets, Dashboard creation

Familiarity with accounting software (e.g., Xero, QuickBooks, SAP) and MS Office.

Excellent follow-up and stakeholder management skills.

Strong written communication with the ability to draft firm yet professional emails.

Highly disciplined, organised and able to meet daily reporting deadlines.

Comfortable using AI tools like ChatGPT or Claude in daily work.

Good organizational and time management skills.

Ability to handle confidential information with integrity.

Effective communication and coordination skills.

Benefits

Competitive salary (compensation will be based on experience)

Medical insurance

Yearly reward based on performance

A solid team behind you: great people who love what they do

A fun culture which promotes learning and knowledge sharing

Opportunities for personal and professional growth offerings.

Get in touch

Please visit ************* or drop us an email at ************* Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.