全职 Document Controller 工作, 薪水 up to MYR 2,800, Company Confidentials Federal Territory 公司招聘中 - Ricebowl

Records Governance & Auditing

• Conduct regular, structured records audits for active and ongoing projects.
• Provide support and guidance to project teams post-audit to ensure the implementation of improvement and optimization strategies.
• Participate in the Annual Audit and QMS processes by representing the department..
• Support the review and revision of departmental ISO-related policies and guidelines (P&G). Ensure all Document Control and Archiving manuals are updated to reflect current best practices and organizational improvements.

EDMS

• Execute the implementation of Electronic Document Management Systems (EDMS) across all project sites.
• Execute and drive the digitisation of project records and optimize the use of online forms (including RFWI) to enhance operational efficiency.
• Proactively track and report on the status of key TeamBinder deliverables (Forms, Documents, Drawings) for all active projects. Identify bottlenecks and escalate late outstanding to project leadership.
• Oversee the secure and permanent archiving of electronic records once they have reached the end of their project records lifecycle
• Deliver training modules for Document Controllers (DC), focusing on EDMS familiarization and document control methodologies.
• Conduct briefings for external consultants and contractors to ensure alignment with the company’s records management standards.

Archiving Management

• Oversee the reconciliation of missing records and ensure accurate indexing for all Business Unit (BU) accounts.
• Maintain accurate inventory listings for third-party storage (e.g., Crown) and ensure the integrity of the records library.
• Ensure the timely processing, verification, and submission of storage service invoices (e.g., Crown billing) within the stipulated 5-day monthly window.
• Identify and conduct yearly review on physical records keeping retention and disposal

A Bachelor’s Degree in Information Management, Records Management, Business Administration or any other equivalent qualifications

Minimum 1-2 years of experience in Records Management/Document Control or administrative function, preferably within the construction, infrastructure, or property development industry.

Pay: RM2,300.00 - RM2,800.00 per month

Work Location: In person