- George Town Pulau Pinang Malaysia
全职 Admin Assistant 工作, 薪水, Boston Scientific Pulau Pinang 公司招聘中 - Ricebowl
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Purpose Statement:
Responsible for performing administrative and clerical duties for individual(s) in an organization in order to relieve them of administrative details.
Job Responsibilities:
- Composes and/or transcribes routine correspondence, letters, and memos. May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel.
- Maintains alphabetical, numerical or subject filing systems.
- Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.
- Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
- Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
- Schedules appointments and travel; maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.
- Routinely plans and coordinates conferences, meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
- Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
- Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment.
- May assist in establishing office policies and procedures, and coordinate special projects and department activities.
Job Requirements:
- Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or related field.
- Minimum 3–5 years of experience in executive administration or executive support roles.Strong experience in managing complex calendars, meeting schedules, and resolving scheduling conflicts.
- Experience coordinating domestic and international travel arrangements, including flights, hotels, and transportation.Proficient in preparing, editing, and formatting presentations, spreadsheets, reports, correspondence, and meeting materials.Strong organizational, multitasking, and time management skills.
- Excellent verbal and written communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficient in Microsoft Office applications (Outlook, PowerPoint, Excel, and Word).
- Ability to work independently, prioritize tasks, and support senior leaders in a fast-paced environment.
About Us
As a global medical technology leader for more than 40 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen.
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