全职 Admin Executive 工作, 薪水, Eastfound Malaysia Sdn.Bhd Johor 公司招聘中 - Ricebowl

Job Title: Administrative Executive
Company: Eastfound Malaysia Sdn Bhd
Location: LOT 3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia
Department: HR & Admin Department
Reports to:HR & Admin Manager
Employment Type: Full-time

About Eastfound Malaysia Sdn Bhd
Founded in 1999, Eastfound Group has become a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our extensive product range includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures.
These solutions are crucial to industries such as supermarkets, logistics, and agriculture. With 90% of our output exported to regions like North America, Europe, and Japan, we prioritize quality, sustainability, and compliance with international standards such as ISO9001 and EU ROHS.

Job Description

Key Responsibilities:

1. Facilities & Workplace Management​

   • Oversee daily office, canteen, and hostel operations, including procurement of office supplies and canteen food ingredients.

   • Coordinate and supervise building maintenance (e.g., repairs of walls, doors, windows) by liaising with external vendors.

   • Manage office cleaning services and ensure cleanliness standards are maintained across all areas.

   • Monitor factory greening initiatives, including scheduling and supervising gardeners for lawns, flowerbeds, and plants.

2. Document & Record Control​

   • Organize, maintain, and secure company documents and records in accordance with established systems and SOPs.

   • Expense & Budget Management​

   • Track and process administrative expenses and employee reimbursements.

   • Assist in preparing and monitoring the annual administrative budget.

3. Event & Meeting Coordination​

   • Arrange company meetings, record minutes, and track follow-up actions.

   • Plan and coordinate employee engagement activities and internal events.

4. Compliance & Safety​

   • Support the implementation of company policies, procedures, and SOPs; ensure all administrative tasks comply with internal systems.

   • Monitor office safety and security protocols and report any non-compliance.

5. Additional Support​

   • Provide general administrative assistance to the HR & Admin Manager as required.

   • Undertake ad hoc projects and tasks assigned by management.

Qualifications and Skills:

1. Education

   • Diploma or Bachelor's degree in Administrative Management, Business Administration, or a related field.

2. Experience

   • Minimum 3 years of experience in a similar role. Experience in manufacturing or multinational companies is an advantage.

3. Skills

   • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

   • Strong organizational and multitasking abilities.

   • Excellent written and verbal communication skills in English.

   • High attention to detail and problem-solving skills.

4. Personal Attributes

   • Strong sense of responsibility and team-oriented mindset.

   • Ability to work under pressure and meet deadlines in a fast-paced environment.

Benefits:

• Panel Clinic & Accident Insurance

• Attendance Allowance

• Meal Allowance

• Transport Allowance

• Annual Leave

• Staff Hostel Accommodation