全职 Office Administrator 工作, 薪水, Power Partner Capital Limited 德图资本 Hong Kong Island, Hong Kong 公司招聘中 - Ricebowl

We are seeking a proactive and detail-oriented Office Administrator for our newly launched hedge fund. This role supports daily fund operations, provides executive support to investment professionals, oversees office administration, vendor coordination, compliance record keeping and investor liaison. Reporting directly to the COO.

Key Responsibilities

1. Office & Facility Administration

Manage daily office operations, procurement, facility maintenance and vendor relationships. Liaise with building management and service vendors. Maintain structured physical and digital filing systems.

2. Executive Support

Provide full-spectrum executive support including diary management, meeting coordination and travel arrangement for PMs and senior team. Handle visitor reception, external correspondence, document preparation and presentation materials. Support staff onboarding and offboarding procedures.

3. Admin Finance & Expense

Manage credit card reconciliation, accounts payable and expense reporting in compliance with corporate financial policies. Ensure timely and accurate vendor payment settlement.

4. Compliance & Regulatory Records

Oversee internal compliance procedures including personal trading declarations and annual compliance affirmations. Maintain investor registers and updated AML documentation. Support annual audit, regulatory requests and proxy voting record keeping.

5. Investor & Stakeholder Liaison

Act as first point of contact for investor enquiries. Coordinate with fund admin, prime broker, custodian, auditors and legal counsel. Assist in distributing fund reports, monthly statements and investor materials.

6. Meeting & Event Coordination

Coordinate investor meetings, team events and internal offsites. Manage meeting room bookings and client hospitality arrangements.

Requirements

• Bachelor’s degree in Business, Finance or related disciplines

• 3–5 years solid experience in executive assistant / office admin, preferably within hedge fund, family office or asset management

• Fluent in written and spoken English, Cantonese and Mandarin

• Proficient in MS Office; experience with Bloomberg or fund administration platforms is a plus

• Highly organised, discreet, proactive, detail-minded, able to manage multiple priorities independently

本職位為新成立對沖基金之核心營運行政崗，支援投資團隊日常運作，統籌辦公室管理、高層行政支援、財務行政、合規檔案、投資者對接及各類中介機構協調，確保基金日常營運高效、合規、有序。直接向營運總監（COO）匯報。

主要職責

1. 辦公室營運及設施管理

負責辦公室日常營運、物資採購、設備保養及供應商管理；對接大廈物業、清潔及後勤服務；建立及維護整齊的實體及電子檔案系統。

2. 高層行政及日常支援

為投資組合經理及管理層提供日程管理、會議安排、商務外遊統籌；負責來訪接待、對外通訊、文件編製、簡報及內部文書；協助新舊員工入職及離職行政流程。

3. 行政財務及賬務處理

處理公司信用卡對賬、供應商應付賬款管理、費用報銷整理，確保所有支出符合公司財務制度及按時結算。

4. 合規檔案及監管文件

負責員工個人交易申報、年度合規確認；維護投資人名冊及反洗黑錢（AML）檔案更新；配合年度審計、監管查詢及代理投票紀錄存檔。

5. 投資者及客戶與夥伴協調

擔任投資者查詢第一聯絡人；對接基金行政、主經紀、託管行、核數師及法律顧問；協助發放基金報告、月度表及產品資料。

6. 會議、活動及客戶接待

統籌投資者會議、團隊活動及內部培訓；管理會議室預訂及商務接待安排。

入職要求

• 學歷：商業、金融或相關專業學士學位

• 經驗：3–5年金融行業行政/助理經驗，具對沖基金、家族辦公室經驗優先

• 語言：流利商務英語、廣東話及普通話（讀寫流利）

• 技能：熟練 MS Office；懂彭博終端、基金行政系統優先

• 特質：細心嚴謹、保密性強、主動高效、條理清晰，可獨立處理多項並行工作