Full Time Administrative Assistant Jobs, in Company Confidential Johor Bahru - Ricebowl

About the role

We are seeking a detail-oriented and organised Administrative Assistant to join the team at Malaysian Medical Association. This is a full-time position based in Melaka, offering an excellent opportunity to develop your administrative career in a supportive environment. As an Administrative Assistant, you will be the backbone of our office operations, providing essential support to ensure smooth day-to-day functioning and contributing to the overall efficiency and success of the organisation.

What you'll be doing

1. Managing calendars and scheduling meetings for committee members

2. Handling incoming and outgoing correspondence, including emails, letters, and packages

3. Managing social media accounts related to our association.

4. Handling utility bills of the association building and ensuring payments are made.

5. Maintaining and organising filing systems, both digital and physical, to ensure easy information retrieval

6. Preparing and formatting documents (including, but not limited to meeting minutes), reports, and presentations

7. Assisting with general office administration and record-keeping

8. Managing simple accounts and bookkeeping records

9. Managing office supplies and liaising with suppliers to ensure adequate stock levels

10. Answering telephones and directing calls to appropriate personnel

11. Supporting various departments with administrative tasks as needed

12. Maintaining a professional and welcoming office space

13. Coordinating sponsors, participants' applications and logistics during large-scale events (seasonal)

What we're looking for

1. Proven experience working in an administrative or office support role, preferably in a similar environment

2. Excellent organisational and time management skills with the ability to prioritise multiple tasks

3. Strong written and verbal communication skills in English and Bahasa Malaysia

4. Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint (proficiency in Canva is a bonus)

5. Attention to detail and commitment to maintaining high standards of accuracy

6. Ability to work independently and as part of a team in a collaborative setting

7. Professional demeanour with excellent public relation abilities

8. Reliability and punctuality with a strong work ethic

9. Flexibility and willingness to adapt to changing priorities and requirements

10. Experience with office management systems or databases would be advantageous

11. Preferably equipped with own transportation

At the Malaysian Medical Association (MMA) Melaka Branch, you'll have the opportunity to work closely with healthcare professionals and contribute to initiatives that support the medical fraternity and community health.

We offer a supportive and collaborative working environment where your ideas and contributions are valued. As part of our team, you will gain hands-on experience in event management, administration, stakeholder engagement, and organisational operations, with opportunities to develop new skills through involvement in a wide range of professional activities.

We believe in fostering a positive workplace culture built on mutual respect, teamwork, and continuous learning, while promoting a healthy work-life balance.

About us

The Malaysian Medical Association (MMA) Melaka Branch is the state branch of the Malaysian Medical Association, representing and supporting medical practitioners throughout Melaka.

Our mission is to uphold the honour and integrity of the medical profession, promote continuing medical education, advocate for public health, and support the welfare and professional development of our members. Throughout the year, we organise scientific conferences, educational programmes, community outreach initiatives, and professional networking events that bring together doctors from both the public and private healthcare sectors.

Joining MMA Melaka means becoming part of a dedicated team committed to serving the medical profession and making a meaningful contribution to healthcare in our community.

Apply Now

If you're an organised, dependable, and proactive individual who enjoys administration, event coordination, and working with people, we'd love to hear from you.

Join us in supporting the medical fraternity through meaningful programmes, professional development activities, and community initiatives.

To apply, please email your CV together with a brief cover letter introducing yourself and explaining why you're interested in joining the MMA Melaka team.