jobs in Methodist Welfare Services

全职 Executive - Operations 工作, 薪水, Methodist Welfare Services 公司招聘中 - Ricebowl

Executive - Operations

Methodist Welfare Services

Undisclosed

全职

Singapore

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工作地点

  • Singapore

职位描述

岗位职责

Job Responsibilites

Facilities & Equipment Maintenance

  • Conduct regular inspections of facilities and equipment; troubleshoot issues and assess defect reports
  • Supervise preventive maintenance and recommend improvements or upgrading works
  • Advise Management on building conditions and maintenance needs
  • Train Operations staff on proper and safe use of equipment
  • Respond to emergency maintenance issues, including after office hours, weekends, and public holidays
  • Maintain accurate records of maintenance and repair works
  • Oversee fire safety systems and ensure compliance with regulatory requirements
  • Supervise overall upkeep and maintenance of the Home

Contract Management

  • Lead tender processes, including scope definition, evaluation, and recommendation of proposals
  • Manage contractors to ensure compliance with contract terms, service standards, and safety regulations
  • Track contract timelines and initiate renewals promptly
  • Verify completion of works and supporting documents before payment processing

Inventory Management

  • Develop and maintain effective inventory storage and control systems
  • Oversee proper documentation and tracking of donated items
  • Manage inventory of medical and non-medical supplies, ensuring adequate stock levels

Supervisory Responsibilities

  • Oversee daily operations of Maintenance, Security, Laundry, Food Services, Front Desk, and Transport
  • Lead and manage teams (Maintenance, Front Desk, Laundry, Store, Driver), including recruitment, training, and performance management
  • Ensure compliance with workplace safety and operational standards
  • Escalate disciplinary matters to Management when required

Administrative Duties

  • Develop and review departmental SOPs and ensure compliance
  • Verify invoices and monitor expenditures within budget
  • Support budget planning and forecasting
  • Coordinate with IT on system support and enhancements

Others

  • Support compliance functions (Fire Safety, Workplace Safety, incident management, etc.)
  • Participate in and lead improvement projects where required
  • Cover duties of Executive – Operational when necessary
  • Perform any other duties as assigned by Management

Job Requirements

  • Diploma or Degree in Building/Facilities Management or a related field
  • 3–4 years of experience in facilities management, M&E, project management, and procurement, with at least 2 years in a supervisory role
  • Experience in the healthcare sector is an added advantage
  • Strong interpersonal and negotiation skills, with the ability to work effectively in a team
  • Able to work independently and manage multiple tasks under tight timelines
  • Good knowledge of workplace safety regulations and compliance standards
  • Proven ability to manage manpower and budgets effectively
  • Strong analytical thinking and problem-solving skills
  • Proficient in MS Office applications (Excel, Word, PowerPoint)
  • Demonstrated leadership skills, with the ability to lead teams, train staff, and drive departmental goals

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