全职 Operations Administrator 工作, 薪水, Ambition Recruitment Hong Kong Island, Hong Kong 公司招聘中 - Ricebowl

Are you highly organised, detail-oriented, and passionate about delivering exceptional candidate and client experiences? We are looking for a proactive Operations Administrator to support our consultants, candidates, contractors, and clients throughout the entire recruitment lifecycle.

This is an exciting opportunity to gain exposure to recruitment, operations, contractor management, finance coordination, and client engagement within a dynamic and collaborative environment.

What You'll Be Doing

Recruitment & Talent Operations

• Coordinate end-to-end recruitment administration, ensuring a seamless experience for candidates, hiring managers, and consultants.
• Support consultants in candidate and client communications when required.
• Maintain accurate candidate, contractor, and client records within internal systems.
• Consolidate candidate pipelines from career fairs, networking events, and other sourcing initiatives.
• Conduct candidate outreach and database management activities.

Contracts, Documentation & Compliance

• Prepare and manage recruitment-related documentation, including offer letters, employment contracts, onboarding paperwork, NDAs, reference checks, and candidate registration forms.
• Prepare Statements of Work (SOWs), Master Service Agreements (MSAs), quotations, pricing breakdowns, and one-off payment contracts tailored to client requirements.
• Process contractor-to-permanent conversion documentation.
• Support work visa applications and employment documentation where required.
• Maintain confidential employee records and ensure proper document management and compliance.

Contractor & Employee Lifecycle Management

• Support onboarding and offboarding activities, including exit interview calls and completion of final documentation.
• Coordinate contract renewals and issue timely reminders to stakeholders.
• Maintain contractor records, including leave tracking and employment documentation.
• Manage Referral Programme and coordinate referral rewards for successful referrals.

Finance & Business Support

• Collect and validate monthly contractor timesheets and obtain approvals where required.
• Generate and issue invoices, both monthly and prepaid, to support project billing cycles.
• Monitor purchase orders (POs), invoice status, and payment progress in collaboration with Finance and external stakeholders.
• Prepare monthly project usage reports and expense summaries.

Employee & Stakeholder Support

• Serve as a key point of contact for employee and contractor enquiries relating to leave, payroll, and benefits.
• Draft warning letters and maintain records of employee communications with the highest level of confidentiality.
• Work closely with Consultants, Contracting teams, Finance, Hiring Managers, and external vendors to ensure smooth business operations.

What We're Looking For

• Strong organisational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills.
• Strong administrative and documentation capabilities.
• Proficiency in Microsoft Office applications and database management.
• A proactive, resourceful, and customer-focused mindset.
• Previous experience in recruitment, HR administration, contractor management, or operations support will be highly advantageous.

Why Join Us?

• Exposure to recruitment, contracting, operations, and finance functions
• Opportunity to work with regional stakeholders and multinational clients
• Collaborative and supportive team culture
• Career growth and development opportunities
• Dynamic environment where no two days are the same