全职 Document Controller 工作, 薪水, KINERGY ADVANCEMENT BERHAD Federal Territory 公司招聘中 - Ricebowl

Duties & Responsibilities (Main Tasks)

• Prepare official letters, correspondence, and documentation in accordance with company standards and requirements.
• Draft and compile minutes of meetings for internal projects, ensuring accuracy and timely distribution to relevant stakeholders.
• Prepare Purchase Orders (PO) based on approved requisitions and ensure proper documentation and record-keeping.
• Prepare and process staff claims for the project team, ensuring accuracy, compliance with company policies, and timely submission.
• Update and maintain document tracking tables to ensure all relevant project documents are properly listed, monitored, and retrievable.
• Prepare and update Goods Received Notes (GRN) to verify deliveries, ensuring that goods received match purchase orders and are recorded accurately.
• Assist in CIDB applications and renewals. Coordinate CIDB-related training for staff and maintain training records.
• Liaise with CIDB officers, consultants, and internal departments.
• Assist with general administrative tasks including document formatting, email handling, and coordination with internal teams.
• Assist in the preparation and submission of work permit applications for site personnel
• Perform other related duties as assigned to support project and office operations

Duties & Responsibilities (Secondary Tasks)

• Proper Filing
• Liaise with External and Internal as and when necessary

Job Qualification & Competencies

• Job Qualifications & Competencies
• Diploma or Degree in Business Administration, Office Management, Facilities Management, or a related field.
• Minimum 2–3 years of working experience in administration, document control, project coordination, or a similar role.
• Experience in handling project documentation, purchase orders (PO), goods received notes (GRN), staff claims, and filing systems is an advantage.
• Familiarity with CIDB applications, renewals, and training coordination is preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Good communication skills in English and Bahasa Malaysia.
• Strong organizational skills with attention to detail and the ability to meet deadlines.
• Able to work independently and coordinate effectively with internal and external parties.
• Experience in construction, engineering, or facilities management environments will be an added advantage.

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person