居家办公 Executive Assistant - Administrative Assistant 工作, 薪水 up to SGD 2,800, Wizlink Consulting Pte Ltd 公司招聘中 - Ricebowl

About Us:
Wizlink Consulting Pte Ltd is a Singapore-based association management company and medical events organiser. We work with professional societies, non-profit organisations, and healthcare stakeholders across Asia to deliver impactful conferences, training programmes, and strategic administrative support. From regional congresses, continuing medical education and to day-to-day society operations, we help our clients grow, engage, and achieve their missions.

As our work continues to expand, we are seeking a dependable and proactive Executive Assistant / Administrative Executive to support our senior team in managing daily operations and client activities. This is a key role for someone who thrives in a dynamic environment, takes initiative, and keeps things running smoothly behind the scenes.

What You’ll Do

• Manage the calendars and appointments of senior executives, including internal meetings and external client engagements
• Attend meetings (physical or virtual), take accurate minutes, and ensure prompt dissemination and follow-up
• Monitor and respond to emails across multiple accounts, handling routine matters and escalating others as needed
• Draft, format, and distribute correspondence, reports, and meeting materials
• Assist in the coordination of medical events and conferences, including travel, logistics, and documentation
• Support financial tasks such as preparing invoices, basic bookkeeping, and tracking expenses
• Maintain both digital and physical filing systems in an organized, secure, and accessible manner
• Monitor and replenish office supplies, liaising with vendors to secure the best terms
• Ensure confidentiality and professionalism when handling sensitive information

What We’re Looking For

• Diploma in Business Administration or a related field or minimum 3 years of experience in an administrative, executive support, or project coordination role
• Excellent command of written and spoken English
• Highly organized, detail-oriented, and able to multitask in a fast-paced environment
• Proficiency in Microsoft Office and Google Workspace
• Professional discretion, initiative, and reliability
• Comfortable supporting multiple stakeholders and working across projects

Nice to Have

• Prior experience supporting senior executives
• Experience working in an event management, medical, or association-related environment
• Familiarity with basic bookkeeping or finance software
• Prior involvement in handling logistics for conferences, travel, or hospitality

Why Join Wizlink

• Be part of a collaborative and mission-driven team that works with healthcare leaders and regional associations
• Gain exposure to meaningful projects and international events
• Flexible and respectful work environment with room for growth
• Opportunity to take ownership and shape efficient internal systems

Job Type: Full-time

Pay: $2,200.00 - $2,800.00 per month

Benefits:

• Flexible schedule
• Work from home

Work Location: Hybrid remote in Singapore 608526