全职 Procurement- Administration and Operations Support 工作, 薪水 up to MYR 4,000, EPS Ventures Federal Territory 公司招聘中 - Ricebowl

Procurement/ Administration and Operations Support

Employment Type: 6 month contract (Renewable basis)

Working Hours: Monday to Friday, 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM

Overtime (OT): Payable for event / administrative support when required

Location: KL

Salary: Up to RM 4000

Key Responsibilities

• Procurement & Procure-to-Pay (Primary – 70%)
• Act as the central point of contact for procurement requests across IT, MarCom, HR, and Administrative Services
• Manage end-to-end procure-to-pay (P2P) processes including purchase requisitions (PR), purchase orders (PO), invoicing, and payment tracking
• Coordinate with internal stakeholders and vendors to ensure timely and cost-effective procurement
• Maintain accurate procurement documentation (PRs, POs, invoices, approvals) within systems (e.g., SharePoint / Finance systems)
• Track procurement status, delivery timelines, and expenditure for transparency and reporting
• Support budget monitoring by maintaining expense trackers and highlighting variances
• Manage corporate card transactions in compliance with company policies
• Inventory & Asset Management (15%)
• Maintain centralized records for IT equipment, office assets, AV items, and shared resources
• Track asset issuance, movement, and returns with proper documentation
• Conduct periodic inventory checks and prepare reports for management
• Ensure all records are accurate, organized, and up to date
• Administrative & Operational Support (10%)
• Provide administrative coordination for procurement workflows, approvals, and documentation
• Support facilities and operational activities including vendor coordination and documentation
• Assist internal departments (IT, HR, MarCom) with procurement-related tasks
• Support operational projects, events, and logistics when required
• Compliance, Audit & Process Improvement (5%)
• Ensure all procurement and financial activities comply with company policies and audit requirements
• Maintain complete audit trails for procurement and asset transactions
• Support internal and external audits with accurate documentation
• Identify opportunities to improve and standardize procurement and operational processes

Requirements

• Diploma/degree holder
• Minimum 3–4 years of experience in procurement, operations, administration, or shared services roles
• Experience in procure-to-pay (P2P) processes is highly preferred
• Familiarity with procurement or finance systems (e.g., SAP, Oracle, or similar) is an advantage
• Strong coordination, stakeholder management, and organizational skills
• Good understanding of documentation, compliance, and audit processes
• Proficient in Microsoft Excel and reporting tools
• Centralized role supporting multiple departments
• Exposure to procurement, finance coordination, and operations
• Opportunity to be involved in process improvement and system enhancements

Pay: RM3,500.00 - RM4,000.00 per month

Application Question(s):

• What is your expected salary?
• Are you okay with 6 months contract?
• How long is your notice period?

Education:

• Bachelor's (Preferred)

Experience:

• Procurement specialist: 3 years (Preferred)
• operations coordinator: 3 years (Preferred)
• SAP: 2 years (Preferred)
• Procure to Pay Specialist: 3 years (Preferred)
• Administrative: 3 years (Preferred)

Work Location: In person