SHANGHAI SUS ENVIRONMENT CO., LTD. Hiring! Full Time Document Controller in Negeri Sembilan, Earn up to MYR 4,106.92 - Ricebowl

Job Summary:

We are looking for a detailed-oriented and organized Document Controller to manage the project’s document control system, maintain accurate filing/archiving, and ensure seamless information flow. The ideal candidate will bridge communications among local stakeholders and the project team using multilingual skills.

Key Responsibilities:

• Ledger Management: Establish, improve, and maintain comprehensive project document ledgers (including electronic registers), ensuring they are updated in real-time.
• Incoming/Outgoing Control: Handle the official receipt, signing, sorting, and classification of all outgoing documents, while securing explicit sign-offs from receiving parties.
• Distribution & Routing: Promptly deliver incoming documents to the Project Manager, creating and distributing copies to the executing or responding team members based on management instructions.
• Controlled Document Retrieval: Timely recall controlled documents held by individual project staff, providing photocopies or electronic versions when specialized personnel require them.
• Archive Room Upkeep: Maintain the cleanliness and organization of the physical archive room, strictly enforcing preventive measures against fire, theft, insects, rodents, sun exposure, and moisture.
• Version Control & Updates: Review and clean up received documents; when a document version is upgraded, responsibly recall obsolete versions and replace them with the latest editions.
• Compliance & Coding: Implement the project company's specific regulations regarding periodic archiving schedules and standardized document coding systems.
• OA System Collaboration: Assist the project company in establishing an electronic document library within the OA system for authorized group management personnel to review.

Requirements:

• Education: Bachelor’s Degree or above in Business Administration, Information Management, Engineering, or any related discipline.
• Experience: Minimum 3 years of dedicated document control experience. Background in the Engineering, Construction, or EPC project sector is highly preferred.
• Skills: Thorough understanding of document control procedures, workflows, and records management systems. Excellent organization, meticulous attention to detail, and confidentiality.
• Languages: Proficient communication skills in Bahasa Malaysia, Mandarin, and English to handle diverse documentation and stakeholder interactions.
• Availability: Able to onboard by August 2026.

Pay: RM1,453.33 - RM4,106.92 per month

Benefits:

• Cell phone reimbursement
• Free parking

Work Location: In person