全职 Document Controller 工作, 薪水, Pekat Negeri Sembilan 公司招聘中 - Ricebowl

The Document Controller is responsible for managing, controlling, maintaining, and distributing all project-related documentation for Data Center projects in accordance with company procedures, client requirements, and project specifications. The role ensures that all technical, commercial, quality, safety, and project documents are accurately recorded, updated, tracked, and archived throughout the project lifecycle.

1. Establish and maintain an efficient document control system for all project documentation.

2. Receive, register, distribute, track, and archive all incoming and outgoing project documents.

3. Ensure all documents are properly classified, indexed, and stored according to project requirements.

4. Maintain document registers, transmittal logs, correspondence logs, drawing registers, and document tracking reports.

5. Ensure document numbering and revision control are implemented and adhered to.

6. Monitor document workflows to ensure timely submission, review, approval, and distribution.

1. Control and maintain all engineering drawings, technical submissions, method statements, shop drawings, material submissions, RFIs, and design documents.

2. Track drawing revisions and ensure only the latest approved versions are issued for construction.

3. Coordinate with Engineering, QAQC, Site Teams, Consultants, Clients, and Subcontractors regarding document submissions and approvals.

4. Monitor status of submitted documents and provide regular updates to project management.

1. Prepare and issue document transmittals to clients, consultants, subcontractors, and relevant stakeholders.

2. Ensure all client comments, approvals, and document revisions are properly recorded and communicated.

3. Maintain records of all official project correspondence.

4. Assist project teams in preparing documentation required for meetings, progress reporting, and project audits.

1. Ensure compliance with project document control procedures, ISO standards, and company policies.

2. Maintain quality records including inspection reports, testing reports, NCRs, punch lists, and commissioning documents.

3. Support QAQC teams during internal and external audits.

4. Ensure proper retention and archiving of project records upon project completion.

1. Prepare weekly and monthly document status reports.

2. Monitor submission schedules and approval timelines.

3. Assist Project Managers in tracking deliverables and contractual documentation requirements.

4. Support preparation of handover documentation and final project dossiers.

5. Maintain confidentiality of all project information and documentation.
   

• Diploma or Bachelor's Degree in Business Administration, Engineering, Project Management, Information Management, or related discipline.

• Minimum 2–3 years of experience as a Document Controller, Project Administrator, or similar role.

• Experience in Data Center, Electrical Engineering, Construction, M&E, Infrastructure, or EPC projects is preferred.

• Familiarity with Data Center project documentation requirements is an added advantage.

• Knowledge of document control systems and processes.

• Understanding of engineering drawings and technical documentation.

• Experience using Microsoft Office Suite (Excel, Word, PowerPoint).

• Experience with SharePoint, Aconex, Autodesk Construction Cloud (ACC), Procore, EDMS, or other document management systems is an advantage.

• Understanding of ISO 9001 Quality Management Systems is preferred.