全职 Admin - Receptionist Support (1 year contract) 工作, 薪水, Coway Malaysia Federal Territory 公司招聘中 - Ricebowl

Role Summary

The primary purpose of this position is to ensure business continuity by providing dedicated administrative support for branch operations and acting as a vital backup for the front-desk reception. This role focuses on streamlining routine financial and administrative tasks to enhance the department's overall operational efficiency.

Principal Accountabilities

1. Administrative Coordination (Main Responsibility)

• Coordinate and manage monthly recurring operational payments for branches and headquarters, including utilities, office maintenance services, hardcopy storage services, and other facility-related expenses, ensuring timely submission and payment processing.
• Monitor and maintain records of administrative documents, invoices, payment schedules, and service-related correspondence for proper tracking and compliance purposes.
• Liaise with internal departments, branch PICs, vendors, and service providers to ensure smooth coordination of administrative and operational matters.
• Support the department in handling routine office administration and operational coordination to improve workflow efficiency and task completion.

2. Reception & Front Desk Support (Backup Function)

• Provide receptionist coverage during the absence of the main receptionist to ensure uninterrupted front-desk operations.
• Professionally attend to walk-in visitors, guests, and incoming phone calls, ensuring a positive and professional corporate image.
• Assist in monitoring the cleanliness, readiness, and overall condition of reception front desk areas, and visitor-facing facilities.
• Coordinate the receiving, recording, sorting, and distribution of incoming letters, parcels, and courier items accurately and promptly.
• Support office visitor management.

3. Operational & Ad-hoc Support

• Provide administrative and coordination support for departmental projects, branch operations, and workplace initiatives as assigned by management.
• Assist in departmental documentation preparation, data updating, reporting, and filing activities when required.
• Support cross-functional coordination to ensure smooth execution of Workplace Management operational activities.
• Perform any other ad-hoc duties assigned by the superior or management in support of department operations.

Knowledge and Skill Requirements:

Qualification and Knowledge

• Diploma or above or related field

Length of Experience

• Minimum 1 to 2 years or related field
• Proficient with Microsoft Office, especially Excel & Power Point
• Good in written and verbal communication skills
• Good in customer service
• Good interpersonal skill & problem solving
• Multitasking and time management skills can determine the priority of task
• Able to work independently or work in a team
• Able to work within tight deadlines
• Work under pressure with minimal supervision

Job Type: Contract
Contract length: 12 months

Work Location: In person