全职 Personal Assistant 工作, 薪水 up to MYR 5,000, The Only Bnb Pulau Pinang 公司招聘中 - Ricebowl

About the role:

We are seeking a highly organized and motivated Personal Assistant to support the Director in overseeing and executing ongoing and future projects. This role demands an individual with excellent multitasking abilities, strong attention to detail, exceptional adaptability.

Job Responsibilities:

1. Administrative Support:

• Manage and maintain Management’s daily schedule, appointments, and meetings.
• Prepare reports, letters, presentations, and meeting minutes.
• Handle filing, documentation, and record management.
• Organize and maintain confidential documents and information.

2. Coordination & Communication:

• Coordinate internal and external meetings, appointments, and business arrangements.
• Act as liaison between Management and departments, clients, vendors, and external parties.
• Follow up on pending tasks, deadlines, and project updates on behalf of Management.
• Screen phone calls, messages, and emails when required.

3. Operational Assistance:

• Assist in monitoring daily operational matters and project progress.
• Coordinate travel arrangements, accommodation bookings, and transportation if required.
• Support Management in event planning, business meetings, and company activities.
• Ensure smooth communication and coordination across departments.

4. Reporting & Documentation:

• Prepare meeting agendas and record meeting minutes accurately.
• Track and update task progress for Management review.
• Compile operational updates, reports, and presentations.
• Ensure proper documentation and filing for all official matters.
• Maintain professional communication and representation of the company at all times.
• Handle sensitive and confidential information with professionalism and discretion.

What we're looking for

• Proven experience as a Personal Assistant or Executive Assistant, preferably in a fast-paced, dynamic environment
• Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.
• Strong communication and interpersonal skills, capable of interacting with stakeholders at all levels.
• Proficiency in Microsoft Office suite, administrative tools, and project management software.
• Demonstrated flexibility and adaptability to changing priorities and needs.
• Familiarity with the hospitality industry or prior experience in a similar role is an added advantage
• Workings hours from 8.00AM-5.30PM (Monday-Friday)

Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Tanjung Tokong: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• How many year's experience do you have as a Hospitality Executive?

Experience:

• Personal Assistant: 3 years (Required)
• Project management: 3 years (Preferred)

Language:

• Mandarin (Required)

Location:

• Tanjung Tokong (Required)

Work Location: In person