Ideal Systems Hiring! Full Time Administrative - Logistics Executive in WP Kuala Lumpur - Ricebowl

Job Description

Based in Kuala Lumpur, Malaysia reporting to Logistics Manager, SEA in Singapore and Director of Technology in Malaysia, the role of Administrative & Logistics Executive will have experience in managing and liaising deliveries and shipments. The candidate will have a strong sense of urgency and able to multi-task.

Responsibilities

• Coordinate, plan and manage purchase of goods including issuance of Purchase Orders, Delivery Orders and Goods Receipt Order.

• Source and liaise with new or current suppliers in purchasing operation with proper evaluation process such as good quality, service, price competitiveness and others.

• Ensure sufficiency of stock by monitoring and replenishment to fulfil requisition of the respective projects.

• Ensure timely delivery of goods, receiving, issuing, and distributing to respective staff or projects.

• Strong communication when interacting with internal and external customers.

• Manage and coordinate all shipping including handling SIRM permit, Dagang ePermit, or any Governmental permits for importation of equipment/materials.

• Maintain and update a list of HS/customs tariff codes for frequently imported equipment/materials.

• Ensure imported goods have proper documentation – BL/HBL/AWB/HAWB, Commercial Invoice, Packing List, etc.

• Review proposals, contracts, and agreement.

• Participate in Project and Tender meetings for purchasing requirements.

• Perform general administrative work.

• Answer incoming phone calls and direct to intended parties.

• Any other ad hoc duties assigned.

Requirements

• Candidate must possess at least SPM Level or Professional Certificate in any field.

• At least 1 year of working experience in the related field is required for this position.

• Good interpersonal and communication skills in English and Bahasa Malaysia.

• Able to work independently under minimum supervision and within stipulated deadline.

• Able to multi-task and in a fast-paced environment.