全职 Intern, Administration 工作, 薪水, OSK Group WP Kuala Lumpur 公司招聘中 - Ricebowl

Key Responsibilities:

1. Administrative Support

   • Type reports, letters, and other correspondence with accuracy and confidentiality.

   • Take down and transcribe dictation and minutes from meetings.

   • Maintain and organize office files and records systematically.

2. Reception & Scheduling

   • Receive and screen office callers and visitors professionally.

   • Schedule and coordinate meetings, appointments, and room bookings as required.

3. Office Maintenance

   • Oversee general office cleanliness and ensure maintenance needs are addressed promptly.

   • Coordinate daily dispatch duties and routine office errands.

4. Filing & Organization

   • Ensure maximum organization and efficiency in the filing and documentation system, both physical and digital.

5. Reporting & KPI Coordination

   • Prepare and coordinate the following key business reports and updates:

     • Monthly Business Update

     • Monthly Executive Committee (ExCo) Update

     • Quarterly Business Plan Update

     • Quarterly Risk Card Update

6. Renewals & Documentation Management

   • Manage timely renewal of licenses, certificates, permits, and insurance policies.

   • Handle tenancy agreement and contract renewals.

   • Compile and prepare documents for SDL unit acquisitions, including coordination for director signatures.

   • Generate barcodes at SGRKL and liaise with the Management Corporation (MC) office.

   • Facilitate stamping processes for agreements and contracts.