Hap Seng Hiring! Full Time Process Management Manager - Quality, Safety, Health - Environmental in WP Kuala Lumpur - Ricebowl

Job Responsibilities:

• Assist Head of Division (HDV) to establish, develop, implement and maintain Quality, Safety, Health & Environmental (QSHE) Systems for total Property Division organization.

• Assigned as PDPO, assist Steering Committee Representative (SCR)/HDV to establish, develop, implement and maintain Personal Data Protection System (PDPS) to comply with PDPA 2010.

• Assigned as Integrity Officer (IO), assist HDV to establish, develop, implement and maintain Anti-Bribery and Corruption System (ABCS) to comply with Hap Seng Consolidated Berhad ABC Policy & Section 17A of MACC Act 2009 (and Amendment 2018).

• Assist HDV/SCR to initiate & coordinate QSHES/PDPS/ABCS documentation review for decisions by related members of Management Team and/or by Managers/Process Owners.

• Responsible to compile presentation materials and reports on performances of QSHES, PDPS & ABCS for review by Senior Management Team members & propose changes to systems, as and when necessary.

• Propose, coordinate and arrange necessary trainings for QSHES, PDPS, ABCS & other systems for Managers/Staff.

• Assigned as Document Control Administrator for documents established for QSHES, PDPS, ABCS & any other new system.

• Assigned as Lead Auditor to plan, conduct and monitor activities related to QSHE, PDP, ABC Systems Audits.

• Responsible to compile, analyze and summarize Systems Audits results & request for action plans by HOD/Managers.

• Ensure that pertinent issues of systems documents are current and available as 'Read Only' at O365 Team Rooms.

• Ensure relevant systems documents are established, revised, reviewed, approved and distributed as required.

• Maintain Master List of Documents, one set of Master Documents and Obsolete Documents.

• Liaise with internal parties (Group IA/ IT/HR/Compliance, etc) and external parties on matters related to all systems.

• Maintain the record of all new/changes for QSHES, PDPS & ABCS (and any newly established systems) documentation.

• Coordinate with related Departments for personal data access, corrections/updates requests by the purchasers/owners.

• Undertake to lead or assist in any new project related systems establishment & implementation for overall Property Division (e-systems such as e-Proc., Doc. Monitoring, ServeDeck, COID, Memo, Letter, Fax & Auth./Utilities Ag. Appr., etc.)

• Assist staff by handling, clarifying and providing information on enquiries and requests related to systems requirements.

• Maintain back up of QSHES, PDPS, ABCS and other systems documentation and store in suitable environment.

• Carry out any other assignments & tasks delegated by HDV/SCR, and as stated in applicable systems documents.

• Administer QMS & PDPS/ABCS & other systems documents in the module.

• Recommend & coordinate training/briefing for established QSHES, PDPS, ABCS and other applicable systems documents.

• Review, approve newly established/changes in documentation, to maintain integrity of QSHES, PDPS, ABCS & other systems.

• Recommend improvements on QSHES, PDPS, ABCS and other systems documentation and implementation.

• Access to personal data of the registrants, purchasers/owners, tenants' staff, etc. collected, processed and retained by the staff.

• Main administrator, coordinator for overall Property Division e-Proc., Doc. Monitoring on the company application.

• Report Non-conformances of QSHES, breaches of PDPS & non-compliances of ABCS to HDV and Senior Management Team members.

Job Requirements:

• Candidate must possess at least a degree in Environmental Science, Occupational Safety and Health, Engineering, or relevant disciplines.

• Candidate must possess at least 5 years of relevant experience in property development or construction industry.

• Candidate must possess strong knowledge of Malaysian environmental/ safety regulations.

• Good communication and problem-solving skill.

• Fast learning ability and pleasant working attitude.

• Able to work independently with minimum supervision.

Working Hours:

Monday to Thursday: 9.00am to 6.00pm

Friday: 9.00am to 5.30pm

Saturday (Alternate): 9.00am to 12.30pm