全职 Admin Executive 工作, 薪水, Wellous WP Kuala Lumpur 公司招聘中 - Ricebowl

About us
Wellous Group is a fast-growing health and wellness company dedicated to delivering innovative, high-quality products that enhance everyday living. With a strong focus on research, product development, and brand excellence, we aim to create trusted solutions that support healthier lifestyles.

About the role

We are looking for an Admin Executive who will be responsible for managing and coordinating daily administrative functions, office operations, property management, employee engagement activities, and facility-related matters to ensure a smooth, efficient, safe, and well-organised workplace environment. This role supports various departments through operational coordination, compliance management, vendor administration, and employee welfare initiatives to support overall business operations.

Job Description

Administrative Operations

·       Provide administrative and operational support to various departments and teams

·       Handle incoming phone calls, emails, letters, and general enquiries

·       Coordinate mail and courier collection, distribution, and tracking

·       Maintain office filing systems, records, and documentation

·       Manage administrative payments, budgeting, and cost control

·       Implement and enforce office policies, procedures, and SOPs

·       Perform ad-hoc administrative and operational tasks as assigned by management

Reception & Office Management

·       Oversee reception and front desk daily operations

·       Manage meeting room bookings and parking reservations

·       Monitor office cleanliness and overall workplace condition

·       Coordinate staff onboarding and resignation administrative arrangements

·       Oversee office printer usage, maintenance, and supply management

Inventory & Procurement Management

·       Manage office stationery ordering, inventory, and stock control

·       Manage pantry supplies, snacks, fruits, and stock replenishment

·       Liaise with suppliers and vendors as well as Procurement department for purchases, quotations, and services

·       Monitor stock levels and ensure timely replenishment of office supplies

Property & Facility Management

·       Coordinate office maintenance, repair, and renovation work

·       Coordinate facilities maintenance services including pest control, carpet cleaning, air purifier servicing, and related services

·       Monitor office utility services and payment arrangements (TM, Maxis, TNB, Air Selangor, Coway, Cuckoo, etc.)

·       Liaise with contractors, vendors, and service providers

·       Oversee elevator servicing, maintenance, and statutory inspections

Compliance, Safety & Tenancy Management

·       Manage application and renewal of business and operational licenses

·       Oversee workplace safety, health, and regulatory compliance matters

·       Coordinate tenancy agreements, documentation, and stamping processes

·       Monitor fire safety compliance including fire extinguisher servicing and renewals

·       Ensure compliance with DOSH and other regulatory requirements

Employee Engagement & Welfare

·       Plan, organize, and coordinate employee engagement and welfare activities including employee social and sport activities and internal mini games

·       Organize company internal events, festive celebrations, and internal staff activities

·       Manage monthly staff product claim and purchase administration processes

·       Coordinate office birthday celebrations and employee appreciation activities

·       Support initiatives to promote positive workplace culture, teamwork, and employee morale

·       Liaise with vendors, committees, and internal departments for event execution and employee welfare initiatives

Qualification

·       Diploma or Bachelor’s Degree in Business Administration, Management, or related field

·       Fresh graduates are welcome to apply

·       Minimum 1–3 years of administrative or office management experience preferred

·       Strong communication, coordination, and interpersonal skills

·       Outgoing, proactive, and able to interact well with people at all levels

·       Good organizational and time management abilities

·       Able to multitask and work independently in a fast-paced environment

·       Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

·       Responsible, detail-oriented, and able to handle ad-hoc tasks efficiently