jobs in Polymorph Recruitment

全职 Admin Operation Manager 工作, 薪水 up to MYR 8,000, Polymorph Recruitment Federal Territory 公司招聘中 - Ricebowl

Admin Operation Manager

Polymorph Recruitment

MYR8,000 - MYR8,000 每月

全职

KL City, Federal Territory

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工作地点

  • Kuala Lumpur Federal Territory Malaysia

职位描述

岗位职责

Responsibilities:

Full Ownership of Office & Administrative Operations
  • Manage the day-to-day administrative needs of the company
  • Ensure smooth running of office facilities, equipment, and supplies
  • Coordinate office access, workspace logistics, and office upkeep
  • Maintain organised filing systems, records, and documentation
Operations & Process Coordination
  • Support implementation and execution of operational workflows and SOPs
  • Ensure administrative and operational processes run efficiently
  • Track operational tasks, timelines, and follow through on execution
  • Identify operational gaps and recommend improvements
Vendor & Procurement Management
  • Liaise with vendors, contractors, and service providers
  • Source vendors, obtain quotations, and coordinate procurement
  • Manage vendor contracts, renewals, and service arrangements
  • Ensure vendors deliver services as required
Finance & Administrative Coordination
  • Track invoices and coordinate vendor payments with finance team
  • Maintain proper records for expenses, purchases, and contracts
  • Support administrative requirements for audit, compliance, and documentation
Executive & General Operational Support
  • Provide administrative and operational support to leadership team
  • Coordinate meetings, office logistics, and company arrangements
  • Support company initiatives and ensure smooth internal coordination

Requirements

Essential
  • 3–8 years experience in administration or operations role
  • Able to work independently and manage responsibilities with minimal supervision
  • Strong organisational and multitasking skills
  • Strong sense of ownership and accountability
  • Reliable, structured, and detail-oriented
  • Proficient in Microsoft Office or Google Workspace
Preferred
  • Experience working in startup, tech, or fintech environment
  • Experience handling a full spectrum of office admin and operations independently
  • Experience coordinating vendors and managing office setup
Personal Traits We Value
  • Highly dependable and responsible
  • Proactive and able to take initiative
  • Strong ownership mindset
  • Resourceful and solution-oriented
  • Able to operate independently in a startup environment
Why Join Us
  • Opportunity to play a key role in supporting a growing tech company
  • Direct exposure to leadership and company operations
  • Opportunity to build and improve operational systems
  • Collaborative and growth-oriented environment

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