OSADI COMMERCIAL SUPPLIES SDN BHD Hiring! Full Time Document Controller in Pulau Pinang, Earn up to MYR 4,000 - Ricebowl

Key Responsibilities

1. Aconex System Administration & Workflow Management

• Act as Aconex System Owner / Field Owner and manage system configuration.
• Create and maintain workflow templates for document review and approval processes.
• Manage Aconex Archive Schedule and ensure proper document classification and storage.
• Release and monitor all Aconex workflows, ensuring timely review and updates.
• Maintain and update document registers, including status updates for incoming submissions.
• Support uploading of documents into Aconex when required.

2. Document Control & Coordination

• Coordinate final documentation submission from contractors to client, starting from Early Access CSA contractors.
• Create and maintain workflows for final project documentation handover.
• Coordinate issuance of construction drawings from consultants (e.g., Arup) to contractors (e.g., Exyte).
• Ensure proper tracking and distribution of site directions, RFIs, NCRs, and field documents.
• Assist in filing, scanning, and printing of project documents and drawings.

3. System Support & User Assistance

• Provide support and respond to all Aconex-related enquiries from project teams.
• Train new joiners on Aconex system usage and document control processes.
• Assist in updating weekly registers for NCR, Issues, RFI, and Field documentation.
• Ensure document control procedures are followed consistently across teams.

4. Procurement & Administrative Support

• Issue Purchase Requisitions (PR) for Dexcom Project and Facility requirements.
• Coordinate PR confirmation with PIC prior to Purchase Order (PO) processing.
• Support general administrative tasks related to procurement tracking.

5. Project Coordination & Events Support

• Coordinate with vendors (e.g., Areka) for video shooting activities.
• Organize monthly townhall meetings and project-related events.
• Provide general project administrative support as required by the team.

6. Reporting & Record Management

• Maintain updated document registers and ensure data accuracy.
• Assist in tracking document status and workflow progress.
• Support audit readiness by ensuring proper filing and document traceability.

Requirements:

• Minimum diploma qualification
• 3-4 years of experience in document control / project administration roles
• Hands-on experience with Aconex or similar document management systems
• Strong coordination and multitasking abilities
• Good knowledge of construction/project documentation workflows
• Ability to handle administrative and system support tasks
• Strong attention to detail and organizational skills
• Basic understanding of procurement process (PR/PO) is an advantage

Pay: RM3,000.00 - RM4,000.00 per month

Work Location: In person