全职 Admin Assistant Section Head 工作, 薪水, Mehow Medical (M) Pulau Pinang 公司招聘中 - Ricebowl

Facility Management
1) Facility Operations

• Ensure all utilities, equipment and building facilities are in good condition and handle routine maintenance and repair needs in a timely manner.

• Develop and implement maintenance plans to reduce failures and extend the service life of facilities and equipment.

• Ensure that facilities and equipment comply with all relevant health, safety and environmental laws and regulations.

• Coordinate and manage repair and maintenance services from external suppliers.

• Participate in long-term planning of facilities, including optimizing space utilization, facility equipment renovation and upgrades.

2)     Energy and Resource Management

• Promote energy-saving initiatives and monitor usage of water, electricity, air conditioning, etc.

• Analyze consumption data regularly and propose improvements for cost efficiency.

3)     Space Planning and Utilization

• Participate in the planning and adjustment of office layouts and workspace utilization.

• Follow up on renovation, relocation, and other related projects, ensuring timelines and budgets are met.

• Coordinate inter-departmental requests for workspace and public area usage.

4)     Safety and Compliance

• Ensure compliance with safety, fire prevention, and facility-related regulations.

• Assist in government-related facility inspections and annual reporting.

• Conduct regular facility safety checks and handle emergency situations promptly.

General Administration Management 

1)     Administrative Services

• Manage security, cleaning, canteen services, company transportation and service management, staff hostels, landscaping, and other support services.

• Establish and improve service procedures and standards to ensure quality and efficiency.

2)     Office Supplies and Asset Management

• Oversee procurement, distribution, and inventory of office supplies.

• Participate in fixed asset tracking and allocation, ensuring accuracy between records and physical assets.

3)     Policy and Procedure Development

• Assist in drafting and optimizing administrative systems, procedures, and standards.

• Monitor implementation and ensure compliance across departments.

4)     Team Management and Training

• Supervise and guide team members, define roles and responsibilities, and improve team efficiency.

• Organize training programs to enhance service awareness and professional skills.

To perform ad-hoc tasks assigned by superior.

Requirements

• Diploma and above in business management or related field.

• Minimum 5 years of relevant administrative management experience, including at least 3 years in facility or support services management.

• Strong knowledge of facility operations, general administrative functions, computer literate and safety & health knowledge.

• Good communication skills.