UDA Facility Management Hiring! Full Time Admin - Helpdesk in Johor - Ricebowl

An Administrator provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations filing, and all other relevant task in sales department activities. Additionally, administrators are often responsible for office projects and tasks, as well as overseeing the work of junior admin staff.

THE JOB:

• Coordinate office activities and operations to secure efficiency and compliance to company policies

• Supervise administrative staff and divide responsibilities to ensure performance

• Manage agendas/travel arrangements/appointments etc. for the upper management 

• Manage phone calls and correspondence (e-mail, letters, packages etc.)

• Support budgeting ,bookkeeping procedures and updating reports as and when required by superior

• Create and update records and databases with personnel, financial and other data

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned

• Assist colleagues whenever necessary

• Able to manage any new system introduce and instruct by management

THE INCUMBENT:
 

• Proven experience as an office administrator, office assistant or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• High school diploma; BSc/BA in office administration or relevant field is preferred