全职 Founding Admin - Operations Assistant 工作, 薪水 up to MYR 4,000, SMX GLOBAL SDN BHD Federal Territory 公司招聘中 - Ricebowl

Qualifications & Experience

Open to fresh graduates with strong potential OR candidates with 1–3 years experience in admin/operations

Prior experience in admin, coordination, or PA roles is a plus

  Possesses own transport (required)

Strong command of English (spoken & written)

Mandarin is an added advantage

Highly organized and detail-oriented

Strong coordination and multitasking ability

Comfortable using tools (Google Calendar, Excel, task trackers)

We are hiring a Founding Admin & Operations Assistant to support the Founder in a newly established startup office.

This is a hybrid Admin + PA role in a lean, fast-paced, unstructured environment. The candidate must be capable of handling operations independently, managing the Founder’s schedule effectively, and proactively supporting business and personal coordination needs.

A. Calendar & Time Management (Priority)

Manage and optimize Founder’s calendar proactively

Ensure proper time blocking for deep work and priorities

Coordinate meetings, rescheduling, and conflict resolution

Act as gatekeeper to protect Founder’s time

B. Office Administration & Operations

Maintain a clean, organized, and presentable office

Handle day-to-day admin (supplies, parking, coordination, logistics)

Ensure smooth running of the office without supervision

C. Event & Coordination Support

Support planning and execution of events 

Liaise with vendors, venues, and stakeholders

Source quotations, compare options, and follow through execution

D. Travel & Work-Related Personal Support

Manage travel bookings, itineraries, and logistics

Handle ad-hoc requests (bookings, purchases, coordination)

E. Property Management

Manage Founder’s rental properties (tenants, follow-ups, coordination)

Track payments, issues, and updates

Ensure full visibility and no missed items

F. Finance & Documentation

Manage claims, receipts, and filing

Liaise with HQ finance team

Maintain proper documentation and tracking systems

G. Startup & Operational Support

Source vendors, contacts, and information

Assist in building simple systems and processes

Take initiative in ambiguous situations and propose solutions