全职 Project Associate 工作, 薪水, Hong Kong Polytechnic University Hong Kong 公司招聘中 - Ricebowl

Office of Faculty of Business

Project Associate

(Ref. 260515001)

[Appointment period: twenty-four months]

Duties

The appointee will assist the project leader in the project – “PolyU business school case centre”. 

The PolyU Business School Case Centre is dedicated to the development, publication, and distribution of high-quality, Asia-focused business case studies.  Taking inspiration from global industry leaders, the Centre aims to bridge academic theory and real-world business practice. It support faculty in writing highly impactful cases, facilitate case method teaching, and distribute academic materials globally to advance business education.

The Centre is seeking a proactive, highly organised, and detail-oriented Project Associate to oversee the daily operations of the Centre.  The Project Associate, will be the primary engine running the case submission and publication pipeline, ensuring materials meet world-class standards.  Additionally, the appointee will play a key role in organising capacity-building events, such as case writing workshops and conferences.  The ideal candidate has a background in academic administration, academic publishing, or higher education program management.  He/she will take up the following key responsibilities:

(a) Case Submission & Publishing Operations 

• Pipeline Management:Manage the end-to-end case submission lifecycle, from initial faculty submission through to final publication and distribution.
• Quality Control & Formatting:Review submitted cases and teaching notes for adherence to Centre formatting, style guidelines, and completeness prior to peer review or editorial processing.
• Copyright & Licensing:Administer copyright clearances, consent-to-use forms, and non-disclosure agreements (NDAs) for corporate subjects, ensuring full legal compliance in line with international publishing standards (e.g., Ivey/UK Case Centre guidelines).
• Database Management:Maintain and update the Centre’s digital repository and catalog, ensure metadata is accurately captured for seamless integration with external global distributors.
• Author Liaison:Act as the primary point of contact for faculty authors, providing guidance on submission criteria, status updates, and feedback from reviewers.

 (b) Event Organisation & Management

• Workshop Coordination:Plan, organise, and execute case-writing and case-teaching workshops for faculty and PhD students, including liaising with external trainers and managing logistics.
• Case Competitions:Support the planning and operational delivery of local and regional student case competitions hosted by the Faculty of Business.
• Webinars & Launches:Organise online or hybrid events to promote newly published showcase cases to the broader academic community.

(c) External Relations & Distribution

• Distributor Relations:Coordinate with global case distribution partners (e.g., The Case Centre UK, Ivey Publishing, Harvard Business Publishing) to upload new PolyU cases, update catalogs, and track global sales/usage analytics.
• Marketing Support:Draft newsletters, website updates, and social media posts highlighting new case publications, faculty achievements, and upcoming Centre events.

(d) General Administration & Reporting

• Reporting:Track usage metrics, case adoptions, and sales data, prepare quarterly and annual performance reports for the Centre Director and Faculty Dean.
• Financial Admin:Assist with processing payments for external editors, copyright fees, and event-related expenses.
• Inquiries:Manage the Centre’s main inbox, responding to external inquiries regarding case adoption, permissions, and licensing.

Qualifications

Applicants should have a master’s degree in in Business Administration, Communications, Education, English or a related field, or a good honours degree in the abovementioned disciplines with at least three years of full-time experience in academic administration, academic/educational publishing, university program coordination, or event management.  He/she should also possess the following core skills and competencies:

(a)     Attention to Detail: Exceptional proofreading skills and strict adherence to formatting and copyright guidelines.

(b)     Project Management: Proven ability to manage multiple publishing pipelines and events simultaneously without missing deadlines.

(c)     Communication: Excellent written and spoken English is mandatory (as cases are published for a global audience), proficiency in Cantonese and Mandarin is highly preferred for liaising with local corporate partners and universities.

(d)    Tech Savvy: Proficiency in MS Office Suite, database management/CRM systems, and website content management systems.

(d)    Interpersonal Skills: Professional and able to build strong working relationships with senior faculty, external publishers, and corporate executives.

Preference will be given to those with:

i) Prior experience in organising academic conferences and events, liaising with companies or universities for collaboration, and case-writing for business schools; and

ii) Familiarity with Adobe Acrobat and basic desktop publishing tools.

Applicants are invited to send the C.V. and cover letter outlining your suitability for the role, specifically detailing experience in administration, publishing, or event management. Applicants are invited to contact Dr Justin Law at telephone number ************* or via email at *********************** for further information. 

Conditions of Service

A highly competitive remuneration package will be offered.    

Consideration of applications will commence on 22 May 2026 until the position is filled.

Apply Now

Posting date: 15 May 2026