Job Description

01 Office & Warehouse Administrative Support

• Provide daily operational administrative support and task coordination
• Manage inbound/outbound documentation — POD and Delivery Document filing
• Handle and maintain Invoice / DO / WO / CIPL records
• Operate document filing system and maintain version history
• Prepare and support customer-facing reports and submissions
• Draft meeting minutes and manage follow-up action items

02 Procurement & Vendor Coordination

• Order and manage inventory of office supplies and safety equipment
• Collect and evaluate vendor quotations
• Prepare purchase requisitions and manage approval workflows
• Confirm deliveries and conduct physical goods inspection

03 EHS & Compliance Support

• Manage Safety Training schedules and track completion status
• Maintain 5S Checklists and coordinate periodic inspections
• Support Incident Report documentation and record keeping
• Manage Waste Disposal procedures and associated documentation
• Track statutory training requirements and certification renewal dates

04 Reporting & Management Support

• Prepare and distribute Daily / Weekly / Monthly operational reports
• Collect, organize, and assist in KPI data analysis
• Consolidate and manage Overtime (OT) cost tracking
• Support preparation of Monthly Business Review (MBR) materials
• Compile and distribute ad-hoc management-requested data
• Any other ad-hoc duties assign by superior.

Requirements

• Team work oriented
• Able to converse in English
• 1 year and above warehouse experience
• Positive work attitude, punctuality, and reliability, committed & diligent
• Location: Pioneer Walk
• Working Hour: Monday to Friday 8:30am to 5:30pm, alternate Saturday 8:30am to 12:30pm