SYSTEM TECHNIC ENGINEERING PTE. LTD. Hiring! Full Time Admin and Account Assistant Executive in North Region (Singapore), Earn up to SGD 2,500 - Ricebowl

We are a growing SME in the electrical services industry looking out for a responsible member in our Administrative & HR team. Supporting and reporting to the Administrative & HR Manager, the role covers different aspects of these functions.

Job Responsibilities

In house bookkeeping

• Preparation of invoice using Xero accounting system.
• Follow-up and manage Purchase Order
• Send out of monthly Statement of Accounts
• Follow-up with client for outstanding payment
• Verify and process staff claims supplier payment, Accounts Payable
• Bank reconciliation of AR and AP via Xero accounting system
• Data entry to Xero for AP invoices using HubDoc
• Ensure orderly filing of the documents
• ad-hoc administrative duties, as and when required. 

General Admin:

• Attend to walk-in and phone calls enquiries.
• Registration and renewal of passes and courses
• Renew and monitor company/ motor insurance
• Ensure all vehicle insurance,inspections, tax renewed on time
• Purchasing of resources and consumables for the operations teams and site work.
• Maintain and update database of sub-contractor, workers and site passes
• Liaise with supplier/clients for delivery and collection.
• Assist in making payment to sub-con workers
• Ensure timely update of the record
• Prepare site test report
• Office maintenance (access door,phone, wifi, repairs, etc)
• ad-hoc administrative duties, as and when required.

Requirements

• Familiar with Google Drive, Google Calendar, Microsoft Office, Excel applications
• Good communication and interpersonal skills
• Experience with Xero accounting and HubDoc is a plus.
• Familiar with Electrical Engineering services
• Hands-on and a positive attitude
• Meticulous and able to work independently.
• Work days / timing: Monday to Friday 8.00am to 5.45pm.
• Option for 4 days work week - can be discussed further
• Work location: opposite Marymount MRT.