全职 Lead Executive 工作, 薪水, TUAH WP Kuala Lumpur 公司招聘中 - Ricebowl

We are seeking a highly organized, proactive, and experienced Lead Document Controller to lead and manage all document control activities across projects undertaken by the Company. The successful candidate will be responsible for ensuring the effective control, distribution, tracking, retrieval, and archiving of engineering, procurement, construction, vendor, and project documentation in compliance with company procedures, contractual requirements, client specifications, and applicable quality management standards. He/She will play a critical role in supporting successful project delivery by working closely with the Project Management Team (PMT), clients, consultants, contractors, subcontractors, and vendors to ensure the timely submission, review, approval, and maintenance of project documentation throughout the project lifecycle. The role also includes overseeing the Document Control team, administering the Electronic Document Management System (EDMS), driving document management best practices, and ensuring the completeness and integrity of project records during project close-out and handover. Candidates with experience in EPCC/EPCIC, offshore, marine, energy and/or Oil & Gas Construction projects will be considered an added advantage.

1. Document Control Management • Implement and maintain the Electronic Document Management System (EDMS) • Ensure proper document numbering, revision control and version tracking • Control the issuance, distribution and archiving of all project / company documents2. Project Documentation Coordination • Manage and coordinate all project documentation, including engineering, procurement, construction and vendor documents • Liaise with Project Management Team (PMT), consultants, contractors and vendors • Ensure timely submission, review and approval of documents3. Compliance & Quality Assurance • Ensure compliance with project specifications, client requirements, and applicable ISO standards (e.g., ISO 9001 / ISO 29001) • Maintain accurate document control records and audit trails • Support internal and external audits4. Team Leadership & Supervision • Lead and supervise the Document Control team • Provide training and guidance on document control procedures and systems • Monitor team performance and ensure adherence to procedures5. Transmittal & Correspondence Control • Manage all incoming and outgoing transmittals • Maintain document registers, logs and correspondence tracking • Ensure proper documentation of communications and approvals6. Reporting & Monitoring • Monitor document submission status and highlight delays or issues • Provide regular updates to the Project Manager and relevant stakeholders • Provide result and status departmental objective quarterly7. System & Process Improvement • Identify and implement improvements to document control processes • Ensure efficient use of EDMS and proper filing structures • Maintain data integrity and security of documents8. Project Close-Out • Ensure all project documents are complete, approved and properly archived • Prepare final documentation (e.g., as-built drawings, dossiers, MDR) • Support project handover to client/operations

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