Full Time Office Manager Fashion Industry Jobs, salary up to MYR 4,000 in AIR SPACE Kuala Lumpur - Ricebowl

Requirements

• Diploma or degree in Business/ Accounting/ Finance, or related field (fresh graduates are welcome; training provided).

• Smart with numbers, excel, ai tools. Bonus point if familiar with basic accounting and accounting system
  Good communication skills in English and Mandarin (to liaise with our Taiwan HQ).

• Strong attention to detail and ability to work with accuracy in decision making data.

• Positive team player with a willingness to learn and adapt.
  

Job Responsibilities

• Process company payment requests and prepare supporting documents in accordance with finance and accounting requirements.

• Manage office petty cash and coordinate payment matters, including banking, logistics, and operational expenses.

• Coordinate and support offline retail store operations in Malaysia, ensuring marketing campaigns are executed smoothly across stores.

• Liaise with the marketing team, designers, printing vendors, logistics providers, and POS/IT support teams to ensure all campaign materials, POP displays, promotional tools, and operational requirements are delivered accurately and on schedule.

• Monitor the progress of vendors and external partners to ensure timely execution of retail campaigns and store activities.

• Arrange logistics and delivery for campaign materials and handle related payment and billing matters.

• Remind and coordinate with retail stores regarding weekly administrative and operational tasks.

• Manage recurring office operational expenses and administrative matters, including rental, utilities, telephone bills, transportation claims, and other office-related payments.

• Assist the National Manager in handling administrative coordination, operational follow-ups, reporting preparation, and newly developed projects.

• Work closely with the finance, HR, marketing, and retail operations teams to ensure smooth daily business operations.

• Communicate and coordinate with the Taiwan headquarters professionally and effectively across departments.

Preferred Candidate Traits

• Highly detail-oriented, responsible, and organized.

• Strong follow-up and coordination skills with the ability to manage multiple ongoing tasks simultaneously.

• Comfortable handling operational, administrative, and cross-department coordination work.

• Able to work independently while following established procedures and requirements carefully.

• Positive attitude toward hands-on operational and support tasks in a fast-paced retail environment.

• What We Offer
• On-the-job training with guidance from experienced finance and HR professionals.
• Supportive work environment with clear career growth opportunities.
• Regular working hours: Monday to Friday, 9:00 AM – 6:00 PM, with 1-hour lunch break.
• A workplace that values work-life balance and respects personal boundaries.
• Year-end bonus based on performance.
• Medical claims for eligible employees.
• Company trips for team members with over 2 years of service.
• Festive treats or bonuses during Mid-Autumn Festival, Chinese New Year, and Duanwu (Dragon Boat) Festival.
• Company dinners and team bonding activities.
• Incentive reward trips to our Taipei HQ for outstanding contributors.
• Annual Leave
• EPF
• SOCSO
• EIS