QL Maxincome (FamilyMart) Hiring! Part Time Part-Time Office Assistant in Selangor, Earn up to MYR 10 - Ricebowl

• High school diploma or equivalent (Associate’s or Bachelor’s degree in Business Administration or related field preferred).

• Previous experience in an administrative or procurement role is a plus.

• Strong knowledge of Purchase Orders (PO), Goods Receipt Notes (GRN), and basic invoice verification processes.

• Familiarity with ticketing systems is a plus.

• Excellent attention to detail and accuracy.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong communication and interpersonal skills.

• Ability to work independently and efficient

Purchase Order (PO) Creation:

• Prepare and issue Purchase Orders (PO) based on requests and approved budgets.

• Ensure all PO details are accurate and match the requested items/services.

• Coordinate with relevant departments to ensure timely processing and approval of PO.

Goods Receipt Notes (GRN):

• Verify services received and generate Goods Receipt Notes (GRN) in the system.

• Coordinate with maintenance teams to confirm service condition.

• Ensure that GRNs are accurately matched to the corresponding POs.

Invoice Verification:

• Review invoices submitted by vendors for accuracy, ensuring they match the terms outlined in the PO and GRN.

• Cross-check vendor invoices against Redmine ePortal tickets to ensure that all billed services/products have been authorized and delivered.

• Flag discrepancies and communicate with vendors or internal departments to resolve issues.

Record Keeping:

• Maintain accurate and up-to-date records of POs, GRNs, and invoices.

• Assist with tracking purchase order status and payment schedules.

• EPF
• SOCSO
• EIS