jobs in Cushman & Wakefield

全职 Project Administrator 工作, 薪水, Cushman & Wakefield Federal Territory 公司招聘中 - Ricebowl

Project Administrator

Cushman & Wakefield

Undisclosed

全职

KL City, Federal Territory

分享
保存

工作地点

  • Kuala Lumpur Federal Territory Malaysia

职位描述

岗位职责

Job Title

Project Administrator

Job Description Summary

Job Description

  • Document & Information Management
  • Maintain an organised and efficient document control system for all project files.
  • Upload, file, and update project documentation (drawings, reports, contracts, specifications) in Procore or other systems as directed.
  • Ensure documents are properly named, version-controlled, and easily retrievable.
  • Distribute documents to relevant internal teams and external stakeholders as required.
  • Support routine document checks to ensure completeness and accuracy.
  • Maintain records of document submissions, approvals, and revisions.
  • Assist in preparing and formatting project documents, templates, and reports.
  • Ensure confidentiality and proper handling of sensitive information.
  • Administrative & Coordination Support
  • Organise project meetings in line with the project schedule and internal routines.
  • Prepare and circulate agendas, Action on Meetings (AOM), and Minutes of Meetings (MOM) in a timely manner.
  • Provide day-to-day administrative support to the project team.
  • Support general coordination between vendors, consultants, and internal teams.
  • Assist in scheduling meetings and following up on meeting actions.
  • Vendor & Procurement Coordination Support
  • Follow up with vendors for required documentation and information.
  • Assist in arranging meetings with vendors and relevant stakeholders.
  • Track receipt of vendor submissions and escalate delays where necessary.
  • Maintain basic records related to procurement documentation.
  • Budget & Record Support
  • Assist in maintaining budget-related documents and filing them in the document management system.
  • Support the project team in retrieving financial and administrative records when required.
  • Communication & Stakeholder Coordination
  • Assist in maintaining clear communication between project teams and stakeholders.
  • Help circulate project updates and routine communications.
  • Support internal coordination to ensure smooth information flow across teams.
  • Maintain professionalism in all written and verbal communications.
  • Contract & Records Administration
  • File and maintain executed contracts and related documentation for reference.
  • Assist in retrieving contract documents when requested by the project team.
  • Support general contract administration tasks as directed.
  • Reporting & General Administration
  • Assist in preparing weekly and monthly project updates and basic reports.
  • Support collation of project information for presentations and internal reporting.
  • Maintain organised records of project activities and documentation.
  • Help ensure project administration aligns with internal procedures and templates.
  • Project Close-Out Support
  • Assist in compiling project documentation for close-out.
  • Support collection of lessons learned from team members.
  • Help organise final project files and archives.
  • General Office & Team Support
  • Support day-to-day functioning of the project team and office environment.
  • Assist in coordinating team communication and ensuring information is shared appropriately.
  • Demonstrate professionalism aligned with company values in all interactions.
  • Provide general administrative and coordination support as required.

INCO: “Cushman & Wakefield”

重要安全守则

申请工作时，切勿提供您的银行或信用卡详细资料。不要转账或完成无关的在线调查问卷。如果您发现可疑内容，请举报此招聘广告。

了解更多