Executive Personal Assistant

The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within Yellowbird, this person should be comfortable taking the initiative when faced with administrative decisions.

Responsibilities

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf

Maintaining comprehensive and accurate records

 Performing minor accounting duties

 Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Answering phone calls in a polite and professional manner

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Managing the executives calendar, including making appointments and prioritizing the most sensitive matters

Qualifications

Associates Degree in business administration preferred or equivalent work experience.

Minimum of three years in administrative assistance

Minimum of two years as an executive administrate assistance in healthcare or related field