Calendar Management: Schedule and coordinate appointments, meetings, and events for the executive. Manage and update the executive's calendar to ensure efficient use of time.
Communication: Handle phone calls, emails, and other forms of communication on behalf of the executive. Draft and proofread correspondence, reports, and documents.
Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place.
Office Organization: Maintain an organized and efficient office environment. Manage filing systems, both physical and digital, to ensure easy retrieval of documents.
Meeting Support: Arrange and prepare materials for meetings, conferences, and presentations. Record and distribute meeting minutes as necessary.
Task Prioritization: Prioritize and manage tasks to ensure deadlines are met. Assist in project management and follow-up on action items.
Data Entry and Record Keeping: Enter and update data in databases and spreadsheets. Maintain accurate and up-to-date records.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
Problem Solving: Anticipate and address administrative issues, finding solutions to problems as they arise.
Team Collaboration: Collaborate with other administrative staff and team members to ensure seamless operations. Provide support to colleagues when necessary.
Work Follow-up: Assist in following up on work progress and deadlines
Ad Hoc Tasks: Handle other ad hoc tasks and responsibilities as assigned

XOR Advisory Sdn Bhd

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