a) Assist and give advice to the Management Corporation from Managing Agent’s point of view, on all matters relating to the administration of the Estate particularly on Strata Titles Act 1985 or the Strata Management Act 2013 [hereinafter called the “Act”] when it has been enforced in Johor.

b) Manage compliance with the requirements of the said Act.

c) Assist the Management Corporation to uphold the by-laws and make recommendations to Management Corporation for improvements. Assist in communicating the relevant by-laws to the proprietors/tenants.

d) Issue circulars and notices to proprietors, or on the said Estate to comply with or remedy a breach of any by-laws and regulations and of those by-laws and regulations of the relevant authorities, as directed by the Management Corporation.

e) Keep the Management Corporation informed on all matters regarding the maintenance and management of the Estate and any changes of regulations relating thereto. Make recommendations to the Management Corporation for the improvement of the Estate.

f) Arrange and take out insurance against fire and third-party liability and any other risks as directed by the Management Corporation.

g) Prepare and thereafter convene and conduct the Annual General Meeting (if it falls within the said Management Period) and Extraordinary General Meetings as required under the Act and as directed by the Management Corporation.

h) Arrange all Council Meetings, Extra Ordinary Meetings and Annual General Meeting, record and prepare minutes of these meetings, and circulate minutes of the meetings, whenever required. Frequency of such meetings shall be determined by the Management Corporation.

i) Attend promptly to all correspondence, statutory notifications and enquiries on behalf of the Management Corporation.

j) Liaise with contractors, solicitors, auditors and relevant government authorities, etc.

k) Attend to all complaints, queries and suggestions made by proprietors/tenants and to maintain proper records of the complaints etc.

l) Apply for all necessary government licences, certificates or approvals including statutory inspection certificates in respect of lifts, firefighting equipment, pumps, generators etc.

m) Ensure that all applicable laws and regulations, rules or by-laws in the Act are complied with.

n) Maintain an updated Strata Roll Record including but not limited to updating each and every entry of a transfer of a sale of a lot correctly.

o) Ensure that documents, records and architectural, structural and M&E drawings are properly kept and maintained.

p) Keep and maintain all statutory books as required by the Act.

q) Liaise with lawyers of the Management Corporation in the drafting and preparation of all legal contracts and agreement.

r) Ensure the confidentiality of sensitive documents.

s) Establish and oversee the implementation of a set of procedures for dealing with specific emergencies such as fire and floods.

t) Provide and submit all necessary statistics and returns to Government bodies and/or statutory boards as required by law and/or requested by the relevant bodies/boards.

u) Prepare or arrange for the preparation of specifications and documents for the calling of tenders or quotations of such works as may be required on the common property.

v) On the direction of the Management Corporation, to advise and assist the Management Corporation in the selection of contractors, sub-contractors and specialists and the programming of such repairs/replacements. When necessary, consultants such as Architects, Engineers, Quantity Surveyors and specialists may be appointed where such scope of work is beyond the Managing Agent’s expertise and the fees of these consultants shall be borne by the Management Corporation.

Job Type: Full-time

Salary: From RM3,500.00 per month

Benefits:

Health insurance
Maternity leave
Opportunities for promotion
Professional development

Schedule:

Fixed shift

Supplemental pay types:

Performance bonus
Retention bonus
Yearly bonus

Ability to commute/relocate:

Johor Bahru: Reliably commute or planning to relocate before starting work (Required)

Kensington Strata Management Sdn Bhd

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