Administer the company vehicle and drivers' schedule, ensure all company’s vehicle always under good conditions and maintenance, including the documentation and vehicle record.
To attend and supervise building operations including access control, security procedures, cleaning and parking arrangements.
Handling general company affairs, insurance, licenses, and visas
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- To process and coordinate appraisals for all employee upon confirmation, on yearly interval and also as and when requested by individual Manager / Outlet Head.
- To liaise with Statutory body such as Labour Office, LHDN, EPF and SOCSO, if required.
- To manage the overall execution of the training needs including Training Plan, keep staff training program record up to date, administering HRDF claims, collating the training evaluation to ensure effectiveness of training.
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Administer and maintain an accurate HR database, covering medical claims records, insurance, leave administration, confirmation, resignation, exit interviews, and exit clearance, ensuring compliance with company policies.
Establish company policies and procedures, rules and regulations, and review and revise them from time to time ensuring compliance to the local laws and business directions.
Maintain Employee Handbook, HR Policies, SOPs, and processes related to HR and administrative workflow.
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Collaborate with department heads and team leaders in analyzing training needs, designing tailored training plans, and managing logistical aspects of training initiatives.
Continuously evaluate the effectiveness of training programs through feedback mechanisms and assessments, making data-driven adjustments to optimize learning outcomes and drive employee performance.
Lead employee engagement efforts by conceptualizing and implementing strategies to foster a positive work environment, including organizing team-building activities and recognition programs to boost morale and retention.
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• Liaise with the insurance agent for insurance renewal, staff movement, insurance claim etc.
• Leave/attendance Management by timely checking on daily attendance and report
• Preparation and timely submission of statutory documents & payments to relevant government authorities, e.g., EPF, SOCSO, LHDN, Zakat, PTPTN, HRDF etc.
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Assist in the recruitment process including job posting, screening, shortlisting, scheduling interviews, offering, preparation, and administering the signing of contracts.
Responsible for employee onboarding and exit process including conducting orientation program and briefing new hires.
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Preparation of the HR related letters such as confirmation letter, termination, salary and benefit adjustment, bonus payout letter, transfer letter, authorization letter, show cause letter, warning letter and etc.
Assist in developing and maintaining the culture policy of the Company
Developing and producing key human resource information and reports. Handling staffing issues either by counselling or implementing disciplinary action, termination and other employee related matters in compliance with Labour law.
Assist in handling performance improvement plan and industrial relation cases.
Perform any other task and responsibilities as assigned by immediate superior or management from time to time.
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