UBS

Attendance

Immigration

To update & control all stationary, office stocks requirements for the office and branches

To do general administrative duties like mailing and receipt of all internal and external mail for the administration, courier service arrangement

To maintain & update HQ and branches information ...

Word Processing

Outlook

Microsoft Office ...

Financial Reporting

Financial Transactions

Cash Flow Management ...

Maintain stock inventory and RMA (Return Material Authorization) management.

Attend to incoming sales inquiries as well as answering incoming calls.

Oversee and upkeep of general office administration, maintenance & supplies. ...

Act as a liaison between HR and Managers / Employees for implementation and communication of new changes as required.

Facilitate annual employees’ performance appraisals

Prepare the necessary supporting analysis, assessment, market benchmarking and insights (including internal data/metrics and external market emerging trends and best practices) to support benefits design proposals or recommendations ...

Maintain accurate and up-to-date employee records and databases.

Assist in the coordination of employee training and development programs.

Track and manage employee attendance and leave records. ...

Responsible for MONTHLY attendance (clocking in and out), leave updates, overtime pay, and updating medical claims.

Preparation of employment contracts, contract renewals and others needed

Assist with annual performance appraisals. ...

Followup with agencies of foreign workers

Handle foreign worker related administration such as ensuring renewal of work permits, insurance and other related matters .

Coordinate the preparation of regularly scheduled reports or any ad-hoc reports as and when required

In charge of office and pantry supplies

Coordinate company events such as meeting, training, gathering, annual dinner etc

Answer and direct telephone calls

Assist to prepare job advertisement and source for candidates to fill up the available vacancies.

Arrange interviews, follow-up after interview, prepares Appointment Letter, Job Description and conduct basic orientation for new staff.

Responsible for the issuance of HR-related correspondences such as Confirmation Letter, Transfer Letter, Bank Account Opening Lattes, etc. ...

Keep up to date with the latest HR regulations and best practices

Handling foreign workers related matters (KDN, Immigration, MyEG, Fomema)

Perform other ad-hoc duties as and when required

Bookeeping

Data entry

Administration ...

Word Processing

Communication Skill

Answering Telephones ...

Maintain and regularly update employees personal records.

Oversee office cleaning, refreshment and housekeeping services.

Address employee inquires, concerns and conflicts promptly and professionally. ...

Prepare and prepare documents for timely submission to management and relevant government departments

Assist in recruitment matters of the headquarter company

Handle company tax returns and other matters