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ELSA Hiring! Full Time Operations Admin in Federal Territory - Ricebowl

Operations Admin

ELSA

Undisclosed

Full Time

KL City, Federal Territory

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Working Location

  • Kuala Lumpur Federal Territory Malaysia

Job Description

Responsibilities

Position : Operations Admin

Industry : Oil & Gas

Location : Kuala Lumpur

Estimated End Date : 31 Dec 2026

Scope of Works:

  • Process and post invoices (e.g. broker fees, OTC invoices) into SAP accurately and on time.
  • Issue invoices and payment instructions (IFPs) according to agreed timelines.
  • Monitor and process margin calls and margin recalls.
  • Review transaction postings in operational systems before interface into SAP.
  • Ensure all invoices and supporting documents are complete and accurate (e.g. delivery details, pricing, quantity, and supporting documents like invoices and shipping documents).
  • Support payment-related queries such as urgent payments, payment routing, and advance payments.
  • Assist in tax code verification and system updates where required.
  • Support month-end closing activities, including posting of accruals for costs and transactions.
  • Ensure timely posting of interest, fees, and other financial accruals into SAP.
  • Assist in reconciliation of stock movements and highlight any discrepancies.
  • Support preparation of monthly reports such as cost and sales summaries.
  • Assist in basic profit and loss (P&L) and inventory impact reporting.
  • Support working capital and account reconciliation analysis for reporting purposes.


Requirement(s):

  • Diploma or Degree in Business, Finance, Accounting, or related field.
  • 2–5 years of experience in operations, finance, or administrative roles (oil & gas or trading industry preferred).
  • Familiar with SAP system (Endur or IMOS is an advantage).
  • Good understanding of basic invoicing and accounting processes.
  • Strong attention to detail and accuracy.
  • Able to handle multiple tasks and meet deadlines.
  • Good Microsoft Excel and communication skills.


Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process

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