- Singapore
JLL Hiring! Full Time Admin Coordinator in - Ricebowl
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Job Description
Responsibilities
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
About the Role
We are seeking a detail-oriented Administrative Coordinator to support our Integrated Facilities Management team. This role is essential in ensuring smooth financial operations, procurement processes, and administrative workflows. The ideal candidate will be organized, proactive, and comfortable managing multiple priorities in a dynamic environment.
What This Job Involves
Financial & Procurement Operations
Processing invoices accurately and in a timely manner
Raising purchase orders in accordance with company procedures
Registering and onboarding new vendors into the system
Monitoring and tracking contract expiration dates
Reconciling expense reports and credit card statements
Assisting with budget tracking and financial reporting
Coordinating with the Finance department on payment schedules and billing discrepancies
Supporting audit preparations by gathering and organizing required documentation
Assisting with month-end and year-end closing procedures
Administrative & Office Support
Purchasing and maintaining inventory of pantry and office supplies
Procuring administrative items as needed
Maintaining organized filing systems for contracts, invoices, and financial documents
Scheduling and coordinating meetings, including preparation of materials
Managing correspondence with vendors regarding billing inquiries
Handling confidential information with appropriate discretion
Providing administrative support to team members as needed
Generating regular status reports on contracts, payments, and procurement activities
Implementing and maintaining efficient administrative workflows
Performing additional administrative duties as directed by management
Essential Requirements
Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Strong attention to detail and organizational skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Excellent communication skills, both verbal and written
Ability to handle confidential information with integrity and discretion
Preferred Qualifications
Prior experience in procurement and invoice processing
Familiarity with financial or procurement systems/software
Experience in facilities management or corporate services environment
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
About the Role
We are seeking a detail-oriented Administrative Coordinator to support our Integrated Facilities Management team. This role is essential in ensuring smooth financial operations, procurement processes, and administrative workflows. The ideal candidate will be organized, proactive, and comfortable managing multiple priorities in a dynamic environment.
What This Job Involves
Financial & Procurement Operations
Processing invoices accurately and in a timely manner
Raising purchase orders in accordance with company procedures
Registering and onboarding new vendors into the system
Monitoring and tracking contract expiration dates
Reconciling expense reports and credit card statements
Assisting with budget tracking and financial reporting
Coordinating with the Finance department on payment schedules and billing discrepancies
Supporting audit preparations by gathering and organizing required documentation
Assisting with month-end and year-end closing procedures
Administrative & Office Support
Purchasing and maintaining inventory of pantry and office supplies
Procuring administrative items as needed
Maintaining organized filing systems for contracts, invoices, and financial documents
Scheduling and coordinating meetings, including preparation of materials
Managing correspondence with vendors regarding billing inquiries
Handling confidential information with appropriate discretion
Providing administrative support to team members as needed
Generating regular status reports on contracts, payments, and procurement activities
Implementing and maintaining efficient administrative workflows
Performing additional administrative duties as directed by management
Essential Requirements
Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Strong attention to detail and organizational skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Excellent communication skills, both verbal and written
Ability to handle confidential information with integrity and discretion
Preferred Qualifications
Prior experience in procurement and invoice processing
Familiarity with financial or procurement systems/software
Experience in facilities management or corporate services environment
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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