Nanyang Technological University Singapore Hiring! Full Time Senior Executive-Assistant Manager, Teaching Lab in - Ricebowl

The incumbent will play a key role in supporting the smooth operation of undergraduate Physics teaching laboratories and divisional activities in School of Physical and Mathematical Sciences (SPMS).

Responsibilities Include

Teaching Lab & Course Management

• Assist faculty coordinators with curriculum planning, marking schemes, scheduling of course activities, and development of experiment materials.
• Test and implement new experiments, manage online course platforms, hire and brief TAs/markers, and ensure timely submission and grading of student work.
• Monitor student progress and ensure compliance with laboratory safety practices.
  
  

Technical Support of Teaching Labs

• Provide troubleshooting and technical assistance to students and Teaching Assistants (TAs), perform routine maintenance and repairs of lab instruments, liaise with vendors for servicing, and support software/IT needs for lab operations.
• Conduct training on electronic test equipment, programming languages (e.g., MATLAB, LabVIEW, Python), and data acquisition software.
  
  

Procurement and Asset Management

• Handle procurement of teaching lab supplies and equipment, as well as disposal of consumables and assets.
• Maintaining accurate documentation and records of teaching lab inventory and assets.
  
  

Division Visit & Event Support

• Coordinate divisional events, visits, and functions, including staff meetings, conferences, workshops, and seminars/colloquia.
• Manage logistics for visiting speakers (air tickets, accommodation, local transportation), create publicity materials (announcements, posters, website updates), oversee venue bookings, catering, attendance tracking, and handle speakers’ reimbursements and honoraria.
  
  

Administrative & Outreach Duties

• Support School outreach programs, lab visits, and other engagement activities.
• Perform ad-hoc administrative duties as required to ensure smooth divisional operations.
  
  

Requirements

• Degree in Physics, Engineering, or a related discipline.
• Candidates with relevant degrees who are keen to develop laboratory skills are welcome to apply - training will be provided.
• Minimum 3 years of relevant laboratory experience preferred.
• Exposure to instrumentation, electrical systems, or IT troubleshooting will be an added advantage.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Good communication and interpersonal skills to work effectively with faculty, students, and external vendors.
• Problem-solving mindset, with attention to detail and initiative to resolve issues independently.
• Team player with adaptability to take on varied responsibilities, including technical, administrative, and event coordination tasks.
• Prior experience in academic laboratories, teaching support, or course administration will be an advantage.
  
  

We regret to inform that only shortlisted candidates will be notified.


Hiring Institution: NTU