- Hong Kong Hong Kong
CITIC CLSA Hiring! Full Time Office Assistant, Administration in Hong Kong - Ricebowl
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Job Description
Responsibilities
Key Areas of Responsibilities
- Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
- Sort items to be delivered according to the delivery route
- Plan and follow the most efficient routes for delivering goods
- Data entry on incoming and outgoing postage / courier items
- Sort and distribute incoming mail to departments
- Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
- Special duty / ad-hoc logistic tasks during Forum or office event
- Perform bank-in duties
- Collect / deliver physical shares to / from CCASS & Computershare
- Scan Account Opening Document to DMS
- Operate office equipment and facilities, i.e. photocopying, binding
- Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
- Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
- Daily meeting room set up & reinstating
- Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
- Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
- Regular sanitization of public area, refill of hand sanitizers
Requirements
- Minimum 1 year of relevant experience
- Secondary school or above
- Assigned job to be completed successfully on time
- Learn to prioritize routine tasks and ad-hoc job assignment
- Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
- Learning new skills or improve existing ones in order to adapt to the changing work environment
- Learn effective computer skills on data processing & OA system
- Provide friendly and efficient services to internal / external parties
- Proficiency in Cantonese or Mandarin is preferred
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