Beyondsoft Malaysia Hiring! Full Time Project Coordinator in Federal Territory - Ricebowl

Job Summary

Provide comprehensive administrative, coordination, operational and device management support to project managers, project teams and internal team members. Assist in daily project execution, team daily management, document management, schedule arrangement, communication coordination, progress tracking and project-related device management to ensure projects run smoothly and the team operates efficiently.

Key Responsibilities

1. Assist in drafting, sorting, reviewing and archiving project documents, including project plans, meeting minutes, reports, contracts and related materials.
2. Organize and coordinate project meetings, arrange meeting agendas, take meeting minutes, follow up on action items and track implementation progress.
3. Support project schedule arrangement: coordinate internal & external personnel, arrange business trips, venues and logistics affairs.
4. Track daily project progress, collect project data, update progress dashboards, and flag risks/delays to the Project Manager timely.
5. Act as a communication liaison between internal departments and external partners, transmit information accurately and follow up on feedback.
6. Assist in project budget expense sorting, reimbursement arrangement and cost data statistics.
7. Undertake project-related device management: manage the registration, distribution, maintenance and recovery of project equipment (such as laptops, tablets, testing devices, etc.), establish and update device management files, and ensure the normal use of equipment for the project team.
8. Monitor the usage status of project devices, report equipment failures in a timely manner, coordinate maintenance or replacement, and avoid project delays caused by equipment problems.
9. Plan, organize and arrange internal team building activities, handle relevant activity arrangement and follow-up work.
10. Complete other ad-hoc project tasks, device management related work and team daily support tasks assigned by the Project Manager.
11. According to project needs to purchase device.

Job Requirements

1. Bachelor’s degree in Business Administration, Project Management, Administration, Engineering or related majors.
2. Fresh graduates or 0–2 years relevant working experience are acceptable; experience in device management or team administrative support is a plus.
3. Proficient in Office software (Word, Excel, PowerPoint, Excel data sorting & PPT presentation).
4. Basic understanding of project-related equipment (laptops, testing devices, etc.), with strong hands-on ability and problem-solving ability in equipment daily maintenance.
5. Good written and verbal communication skills, careful, responsible, strong logical thinking and time management ability.
6. Able to handle multi-task work simultaneously, follow workflow and meet deadlines.