SharkNinja APAC Hiring! Full Time Office Co-Ordinator in - Ricebowl

SharkNinja APAC is seeking a highly organized and proactive Office Co-Ordinator to join our growing team. The Office Co-Ordinator will be responsible for ensuring the smooth and efficient operation of our Singapore offices, supporting our staff and contributing to a positive and productive work environment. In this role, you will support colleagues across a range of areas including office administration, employee onboarding, event management, and the day-to-day running of the office.

As Office Co-Ordinator, You Will

• Lead the day-to-day office operations, including managing facilities and all office supplies across our 3 offices in Singapore.
• Be responsible for all reception duties such as greeting clients and guests, receiving and distributing mail/deliveries, etc.
• Be a key point of contact for external partners and suppliers such as our corporate travel provider, building management, etc.
• Be responsible for managing office budgets and tracking expenses to ensure cost effectiveness.
• Develop and implement office policies and procedures to enhance efficiency and productivity.
• Provide the senior leadership team with administrative support such as management of expenses.
• Manage all corporate travel and accommodation for the ANZ team.
• Act as back up support for the Executive Assistants, assisting with calendar and diary management, expense management, etc.
• Work closely with the Executive Assistants and senior leadership team to support key staff needs, including onboarding and inductions.

Here are some of the EXCITING things you will get to do:

Supporting Our Growing Team

• Assisting our People & Culture team in welcoming and onboarding new employees.

Assisting With Office Matters

• Providing the Executive Assistants with support in workspace planning and solutions.

Managing Corporate Events And Travel

• Assisting the team with the planning and management of internal and external events such as customer meetings, overseas conferences, townhall meetings, birthdays, work anniversaries, farewells, etc.
• Implementation and management of the new corporate travel management system.

Employee Engagement & Communications

• To own and drive employee engagement initiatives, including planning and executing activities and managing internal communications to foster a positive and connected workplace culture.

Required Skills And Qualifications

• Proven experience as an Office Co-ordinator or in a similar administrative role.
• Ability to multitask, prioritise and exercise a high-level of accountability, initiative and problem-solving skills.
• Have strong attention to detail and excellent organisational abilities.
• Excellent communication skills, with the ability to interact professionally with stakeholders at all levels of the organization.
• Demonstrated professional integrity and the ability to exercise discretion and maintain confidentiality.
• Demonstrated positive track record in leading successful engagement and employee experience programs.

Your role in leading our success drivers & representing our unique mindset:

• Lead us to be “RARELY SATISFIED”
• Make things better each day; “PROGRESS OVER PERFECTION”
• Use your knowledge of our consumer, understand that “DETAILS MAKE THE DIFFERENCE,”
• Deliver something great; “WINNING IS A TEAM SPORT”
• Be clear and honest, “COMMUNICATING FOR IMPACT.”

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