How to Reject a Job Offer Politely With Examples -
# Job Tips

How to Reject a Job Offer Politely With Examples -

post by Hong Yuan

by Hong Yuan

Jul 4, 2024
at 1:55 PM

Congratulations, you landed a job offer! But what happens if it's not quite the right fit, and you are in the stage of declining that job opportunity? Rejection isn't always easy, but you can reject a job offer with a polite and professional approach while maintaining a positive relationship with the company.


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This article will guide you through writing a job offer decline letter, withdrawing from an accepted offer, comparing two offers, and answering frequently asked questions.

Job Offer Decline Letter

Here's a template for a job offer decline email you can adapt:

Dear [Hiring Manager Name],

Thank you very much for offering me the [Job Title] position at [Company Name]. I truly appreciate the time and effort you and your team invested in considering my application.

After careful consideration, I have decided to decline the offer. [ Briefly state your reason(s) for declining. Keep it positive and professional. ]

I wish you all the best in finding the perfect candidate for the role.


[Your Name]

Reasons you might include:

  • You've accepted another position that aligns more closely with your career goals.
  • The role's responsibilities are different from what you were looking for.
  • The compensation package needs to meet your expectations.
  • Decline job offer letter due to location. 


  • Keep it concise and professional.
  • Thank the hiring manager for their time and consideration.
  • Avoid negativity about the company or the role.


How to Respectfully Decline a Job Offer After Accepting It

In rare situations, unforeseen circumstances might force you to decline an offer after accepting it. Here's how to handle it respectfully:

  1. Act Quickly: The sooner you communicate, the better. This gives the company time to find another candidate and minimizes disruption.
  2. Be Honest and Apologetic: Explain your reason for declining clearly. Unexpected personal situations, a better-fitting offer, or a change in your circumstances are all valid reasons.
  3. Focus on the Positive: Thank the company for the opportunity and express your appreciation for their time and consideration.


An example of a job offer declined email after accepting

Dear [Hiring Manager Name],

I am writing to inform you of a difficult situation. Since accepting the [Job Title] position at [Company Name], [ Briefly explain the reason why you need to decline ].

I understand this puts you in a difficult position, and I sincerely apologize for any inconvenience caused. I truly appreciate the opportunity you offered me.


[Your Name]


How to Decide Between Two Job Offers

Congratulations on receiving multiple offers! Here are some things to consider when making your decision:

  • Compensation and Benefits: Analyze salary, bonuses, health insurance, paid time off, etc.
  • Company Culture: Research the company's values, work environment, and employee reviews.
  • Growth Opportunities: Consider career advancement potential and training programs.
  • Work-Life Balance: Evaluate factors like commute, work hours, and flexibility.

Ultimately, choose the offer that best aligns with your long-term career goals and personal needs. You can also read more on how to make the right decision when choosing multiple job offers


How to Decline a Job Offer FAQs

Q: Can I decline a job offer over email?

A: In most cases, yes. However, if you developed a strong relationship with the hiring manager, consider a phone call followed by a thank-you email.

Q: Should I negotiate after receiving an offer?

A: It depends. If compensation is a major concern, politely inquire about the possibility of negotiation. However, be prepared to walk away if the offer doesn't improve.

Q: Are there a must to give a reason for declining a job offer?

A: No, but a brief explanation shows respect for the company's time.


By following these tips, you can navigate declining a job offer professionally and leave a positive impression.


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