Sample of Email Cover Letter For Job Application and Internship

by Chloe Chan

Feb 7, 2023

at 2:25 PM

What is a cover letter?

A job or internship application email without a cover letter is just a brief message that includes your CV and states your interest in the position. In contrast, a job or internship application email with a cover letter is a more professional and comprehensive communication that contains your CV and a separate document (the cover letter) that provides an overview of your qualifications, purpose, and how you can contribute to the employer. The purpose of a cover letter is to provide a complete description of your qualifications. It can help you stand out among other candidates.

Dos and Don'ts

Here are some dos and don'ts of email etiquette to consider before sending a job or internship application by email.

Do's:

Address the hiring manager by name.
Use a professional email address (e.g., [Your Name]@gmail.com).
Customize the subject line to reflect the position and company.
Start with a brief introduction and state the purpose of the email.
Mention how you learned about the opportunity and why you are interested in the position.
Highlight your relevant skills and experiences and explain why you would be a good fit for the role.
Attach a well-written resume and cover letter, if required.
Use a professional tone and proofread your email for errors and typos.
Show enthusiasm and express gratitude for the opportunity.
End with a call to action, such as asking for a follow-up or requesting an interview.

Don'ts:

Use an unprofessional email address (e.g., [Your Name][email protected]).
Refrain from customizing the subject line or using a generic one.
Send the same generic email to multiple companies.
Use an overly casual or unprofessional tone.
Include irrelevant information or attachments.
Refrain from proofreading for errors and typos.
Be negative or criticize the company or the role.
Wait too long to respond to the offer.
Refrain from expressing gratitude for the opportunity.
End the email without a call to action.

Sample cover letter for job application

Sample 1:

Subject: Application for [Job Title] Position

Dear [Hiring Manager's Name],

I am interested in the [Job Title] position at [Company Name]. I came across the job posting on [Job Board] and was immediately drawn to the opportunity to join [Company Name].

As a highly motivated and results-driven professional with [Number of Years] years of experience in [Related Field/Industry], I believe I am the ideal candidate for the position. In my previous role as [Previous Job Title] at [Previous Company Name], I honed my skills in [Key Skill/Responsibility]. I played a crucial role in [Achievable Result/Contribution].

I am particularly impressed with [Company Name] 's reputation for [Unique/Positive Aspect of Company]. My background and experience make me well-suited for this role, and I can bring value to your team. I am eager to contribute my strong [Skill/Ability] and commitment to [Company's Goals/Values].

Thank you for considering my application. I have attached my resume for your review, and I look forward to the opportunity to discuss my qualifications further.

Best regards,

[Your Name]

Sample 2:

Subject: Interest in [Job Title] Position at [Company Name]

Dear [Hiring Manager's Name],

I hope this email finds you well. I am expressing my strong interest in the [Job Title] position recently advertised on [Job Board]. As a highly skilled and motivated professional with [Number of Years] of experience in [Related Field/Industry], I am confident I would make a valuable addition to your company.

In my current role as [Current Job Title] at [Current Company Name], I have had the opportunity to develop a wide range of skills and experiences, including [Key Skill/Responsibility]. I have consistently demonstrated my ability to [Achievable Result/Contribution], and I am eager to bring this level of commitment and success to [Company Name].

I was particularly drawn to [Company Name] for its reputation for [Unique/Positive Aspect of Company]. The company's focus on [Company's Goals/Values] aligns with my career goals and values. I am excited about working with such a dynamic and innovative team.

Thank you for considering my application. I have attached my resume for your review, and I look forward to the opportunity to discuss my qualifications further. I can be reached at [Your Contact Information].

Thank you for your time and consideration, and I look forward to hearing from you soon.

Best regards,

[Your Name]

Sample cover letter for internship application

Sample 1:

Subject: Application for [Internship Title] Internship at [Company Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Internship Title] Internship at [Company Name]. I am a [Current Student Status/Recent Graduate] studying [Field of Study] at [University Name], and I am eager to apply my skills and knowledge to a real-world setting.

I have always been impressed by [Company Name] 's commitment to [Unique/Positive Aspect of Company]. As someone passionate about [Related Interest/Goal], this internship would give me an excellent opportunity to grow personally and professionally.

I have gained experience in [Relevant Coursework/Skills] during my studies. I have also had the chance to [Relevant Extracurricular/Volunteer Experience], which has allowed me to develop a strong work ethic and a passion for [Related Interest/Goal].

My skills, passion, and assertiveness make me a strong fit for the [Internship Title] Internship at [Company Name]. I am eager to bring my enthusiasm and dedication to the role and contribute to the team's success.

Thank you for considering my application. I have attached my resume and transcripts for your review, and I look forward to the opportunity to discuss my qualifications further.

Best regards,

[Your Name]

Sample 2:

Subject: Application for [Internship Title] Internship at [Company Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Internship Title] Internship at [Company Name]. As a student studying [Field of Study] at [University Name], I am eager to gain hands-on experience in the industry and contribute to a company that aligns with my interests and values.

I was particularly drawn to [Company Name] for its reputation as a leader in [Unique/Positive Aspect of Company]. The opportunity to work with a team of experts and contribute to projects that make a meaningful impact is highly appealing.

Throughout my studies, I have honed my skills in [Relevant Coursework/Skills], and I have had the opportunity to apply these skills through [Relevant Internship/Volunteer Experience]. My strong work ethic, attention to detail, and passion for [Related Interest/Goal] will make me a valuable addition to your team.

I am eager to bring my enthusiasm and dedication to the [Internship Title] Internship and learn as much as possible from the team. This opportunity will give me the skills and experience I need to pursue my career goals and make a meaningful impact in the industry.

Thank you for considering my application. I have attached my resume, transcripts, and a writing sample for your review. I look forward to discussing my qualifications further.

Best regards,

[Your Name]

How to reply to a job offer email

Sample 1:

Subject: Re: [Job Title] Offer at [Company Name]

Dear [Hiring Manager's Name],

Thank you for extending the job offer for the [Job Title] position at [Company Name]. I am thrilled to accept this offer and join the team.

I am eager to begin this new opportunity and contribute my skills and experiences to [Company Name]. I am confident that I will make a positive impact and help the company reach its goals.

Please let me know if there is any additional information or documentation that you require from me at this time. I am also available to discuss the offer's start date, compensation, and other details.

Once again, thank you for this opportunity. I am excited to join the [Company Name] team.

Best regards,

[Your Name]

How to reply to an internship offer email

Sample 1:

Subject: Re: [Internship Title] Internship Offer at [Company Name]

Dear [Hiring Manager's Name],

Thank you for extending the offer for the [Internship Title] Internship at [Company Name]. I am thrilled to accept this opportunity and join the team.

I am eager to start this new challenge and gain hands-on experience in the industry. I am confident that I will make a positive impact and contribute to the success of [Company Name].

Once again, thank you for this opportunity. I am excited to become a part of the [Company Name] team and learn as much as possible during my internship.

Best regards,

[Your Name]

Job application websites

There are several popular job search platforms and websites in Malaysia where you can search and apply for jobs:

Ricebowl: Ricebowl is a popular job search platform in Malaysia that targets job seekers. It has job listings across multiple industries, including entry-level and management positions.
LinkedIn: LinkedIn is a professional networking platform offering a job search function. It is a good option for those looking for more senior positions, as many employers and recruiters use the platform to source talent.
MauKerja: MauKerja is a job search platform targeting job seekers in Malaysia. It has job listings across various industries and levels, from entry to management positions. The platform also provides resources and tools to help job seekers improve their chances of landing their desired job.
Facebook: Facebook is not just a social networking platform but can also be a valuable resource for job seekers. Many companies and recruiters have their own Facebook pages that post job openings and information about their organizations. Additionally, many Facebook groups are dedicated to job searching and career development, where you can connect with others and get tips and advice on finding a job.

These are just a few examples of Malaysia's many job search platforms and websites. It's important to remember that job searching can be time-consuming, so be sure to be persistent and patient in your search. And don't be afraid to reach out to your network, as personal connections can often lead to job opportunities.

You and your employee 'broke up,' and you feel unhappy?

Fret not with our Feb-Bulous promotion. We'll help you experience this Valentine's Day by helping you hire new employees!

Grab the promotion now while it's cheaper than any other day at just RM10 per day!

cover letter